• Subject/Number/Suffix
• Credits
• Periods
• Prerequisites

Once faculty have developed the necessary information for a course modification, this information is entered in the curriculum processing form in the Academic Curriculum Review and Evaluation System (ACRES).

At the ACRES homepage, click on the MODIFIED-Course Proposal link and enter the required information in the form:

Initiating College: Using the drop-down menu, indicate the college initiating the modifications.

Faculty Initiator: Enter the name(s) of the faculty member(s) initiating the modifications.

MCCCD Governing Board Approval Date: Using the drop-down menu, select the date of the Governing Board meeting that follows the date of the DCC General Agenda on which the modification proposal will be placed.

DCC General Agenda Date:Using the drop-down menu, select the date of the General Agenda to which the proposal will be submitted. Remember to allow adequate time for review of the proposal by the appropriate instructional council(s) and the initiating college curriculum committee. . 1:

Effective Term: Using the drop-down menu, select the first term when the proposed course modifications will be in effect.

Effective Year: Enter the four-digit number of the first year when the proposed course modifications will be in effect.

Vice President of Academic Affairs Approval: Enter the name of the vice president approving the processing of this proposal.

Course Subject: Enter the three-letter prefix representing the course subject.

Course Number/Suffix: Enter the current three-digit course number and the course suffix, if any.

100 Character Title: Enter the current full course title.

Cross-Referenced Course(s): If the course is currently cross-referenced with another course, enter the prefix and number, including suffix if any, of the cross-referenced course 2

Course Type: Using the drop-down menu, indicate current course type, either Occupational or Academic.

Rationale for Change: Enter the reason(s) for the modifications, specifically and concisely.3

Instructional Council(s) Receiving Proposal: Enter the name of the instructional council(s) responsible for evaluating this course proposal, followed by the instructional council code(s) in parentheses. IC Contact Database  4

Instructional Council Recommendation(s): Using the drop-down menu, indicate the recommendation of the instructional council(s).

Proposed ASU Equivalency: Indicate an equivalent course offered at ASU, if any. Course equivalencies at the Arizona public universities can be ascertained in the Course Equivalency Guide.

Proposed NAU Equivalency: Indicate an equivalent course offered at NAU, if any.

Proposed U of A Equivalency: Indicate an equivalent course offered at U of A, if any.

Articulation Information: If this course should not be proposed for transfer, check the box.

Justification-Do Not Articulate: If the Do Not Articulate box was checked above, provide the reason.5

General Education Designation:Check the appropriate box(es) to indicate the General Education designation of the course, if any.

Change In:Check the box of each course element to be modified.

Elements Marked for Change: Enter the proposed new information for any of the following elements marked for change: Course Type  6 , Course Subject  7 , Course Number/Suffix  8 , 100-Character Title  9 , 30-Character Title  10
If an element is not marked for change in the Change In field, do not enter any information. Note that changes in Course Subject and Course Number/Suffix must be processed and Governing-Board approved three months prior  to their effective first year/term.

Other Elements Marked for Change: Enter both the current and the proposed information for any of the following elements marked for change. If any of the following elements is not marked for change and is not a required element (indicated by a red asterisk) leave the field blank.

Course Requisite: Current: If Requisite was marked for change above, enter the exact language currently in effect for course requisites. Note that changes in course requisites must be processed and approved three months prior to their effective first year/term.

Course Requisite: Proposed: If Requisite was marked for change above, enter the exact language for course requisites which will  appear in the course bank when this modification is in effect. 11

Activity Type: Current: Enter the current course credits. Note: (1) the red asterisk indicates that current course credits must be entered regardless of whether Credits was marked for change above; (2) changes in course credits must be processed and approved three months prior to their effective first year/term; (3) if the course is a Lecture and Lab in which both the lecture portion and the lab portion include credits, use the first Course Credit: CURRENT field to indicate the current credits of the lecture.

Activity Type: Proposed: If Activity Type was marked for change above, use the drop-down menu to enter the proposed activity type.12

Course Credits-CURRENT: Enter the current course credits.
Note 1: the red asterisk indicates that current course credits must be entered regardless of whether Credits was marked for change above.
Note 2: changes in course credits must be processed and approved three months prior to their effective first year/term.
Note 3: if the course is a Lecture and Lab in which both the lecture portion and the lab portion include credits, use the first Course Credit: CURRENT field to indicate the current credits of the lecture.

Course Credits-PROPOSED: If Credits was marked for change above, enter the proposed course credits. 13
Note: if the course is a Lecture and Lab in which both the lecture portion and the lab portion include credits, use the first Course Credits: Proposed field to indicate the proposed credits of the lecture.
Course Credits 2-CURRENT: If the course is a Lecture and Lab in which both the lecture portion and the lab portion include credits, use the Course Credits 2-CURRENT field to indicate the current credits of the lab.

Course Credits 2-PROPOSED: If Credits was marked for change above, and if the course is a Lecture and Lab in which both the lecture portion and the lab portion include credits, use the Course Credits 2-PROPOSED field to indicate the proposed credits of the lab.

Course Periods-CURRENT: If Periods was marked for change above, enter the current course periods.
Note 1: changes in course periods must be processed and approved three months prior to their effective first year/term. Note 2: if the course is a Lecture and Lab in which both the lecture portion and the lab portion include periods, use the first Course Periods: CURRENT field to indicate the current periods of the lecture.

Course Periods-PROPOSED: If Periods was marked for change above, enter the proposed course periods 14
Note: if the course is a Lecture and Lab in which both the lecture portion and the lab portion include periods, use the first Course Periods: PROPOSED field to indicate the proposed periods of the lecture.

Course Periods 2-CURRENT: If Periods was marked for change above, and if the course is a Lecture and Lab in which both the lecture portion and the lab portion include periods, use the Course Periods 2: CURRENT field to indicate the current periods of the lab.

Course Periods 2-PROPOSED: If Periods was marked for change above, and if the course is a Lecture and Lab in which both the lecture portion and the lab portion include periods, use the Course Periods 2: PROPOSED field to indicate the proposed periods of the lab.

Course Load-CURRENT: If Load was marked for change above, enter the current course load. Note: if the course is a Lecture and Lab in which both the lecture portion and the lab portion include load, use the first Course Load: CURRENT field to indicate the current load of the lecture.

Course Load 2-CURRENT: Course Load 2-CURRENT: If Load was marked for change above, and if the course is a Lecture     and Lab in which both the lecture portion and the lab portion include load, use the Course Load 2: CURRENT field to indicate the current load of the lab.

Course Load 2-PROPOSED: If Load was marked for change above, and if the course is a Lecture and Lab in which both the lecture portion and the lab portion include Load, use the Course Load 2: PROPOSED field to indicate the proposed load of the lab.

Course Load-PROPOSED: If Load was marked for change above, enter the proposed course load, calculated according to the appropriate District Formula. Note: if the course is a Lecture and Lab in which both the lecture portion and the lab portion include load, use the first Course Load: PROPOSED field to indicate the proposed load of the lecture.

Course Load Formula-CURRENT: If Load Formula was marked for change above, use the drop-down menu to enter the current course load formula.

Course Load Formula-PROPOSED: If Load Formula was marked for change above, use the drop-down menu to enter the proposed course load formula.15

Description-CURRENT: Enter the current course description exactly as it appears in the course bank. Note: the red asterisk indicates that the current course description must be entered regardless of whether Description was marked for change above.

Description-PROPOSED: If Description was marked for change above, enter the exact wording of the description as it will appear when the modification is implemented.16

Course Notes-CURRENT: If Course Notes was marked for change above, enter the exact wording of the current course notes as they appear in the course bank. If the course currently has no notes, enter the word None.

Course Notes-PROPOSED: If Course Notes was marked for change above, enter the exact wording of the course notes as they will appear when the modification is implemented. Note: Course Notes are written in complete sentences. If the modification will result in no course notes, enter the word None.17

Modularization: If Modularization was marked for change above, list the Prefix, Number and Suffix of the suffixed modules that are being added to the current course. New course proposals should also be submitted for each new suffixed module.18

Modularization 2: Check the appropriate box to indicate whether the modularized courses together cover all the competencies and the entire outline of the current course.

Add Suffixed Courses:  If Add Suffixed Course(s) was marked for change above, list the Prefix, Number and Suffix of the suffixed courses that are being added to the current course. New course proposals should also be submitted  for each new suffixed course.19

Add Cross Reference: If Cross Reference Add was marked for change above, enter the course prefix and number of the course that is to be added as a cross reference.20

Delete Cross Reference: If Cross Reference Delete was marked for change above, enter the course prefix and number of the course that is to be removed as a cross reference.

Allow Repeat for Credit: If Course Repeat was marked for change above, use the drop-down menu to indicate whether the course as modified may be repeated for credit.21

Number of Repeats Allowed-PROPOSED Enter the number of times the course may be taken when the course modification has been implemented. If the modified course may be repeated an unlimited number of times, enter 99.

Total Repeat Credits Allowed-PROPOSED: Enter the total number of credits that can be earned in the course when the course modification has been implemented. If the number of credits will be unlimited when the course modification has been implemented, enter 99.

Course Competencies-CURRENT: If Competencies was marked for change above, enter the current course competencies exactly as they appear in the course bank.

Course Competencies-PROPOSED: Course Competencies-PROPOSED: If Competencies was marked for change above, enter the proposed course competencies exactly as they will appear in the course bank when the modifications are implemented.22

Course Outline-CURRENT: If Outline was marked for change above, enter the current course outline exactly as it appears in the course bank.

Course Outline-PROPOSED: If Outline was marked for change above, enter the proposed course outline exactly as it will appear in the course bank when the modifications are implemented.23

Blanket Modifications: If the same modifications are being made to several courses, attach a separate document listing all affected courses. Note: CCTA must have been notified in advance of upcoming blanket modifications in order for the blanket modifications to be processed.