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Payroll
Grants Accounting Responsibility:
All payroll documents coded to the restricted fund (fund 3) are routed through the Grants Accounting department. Our function in the payroll process is to verify that a valid account number and start/end dates are used and that salaries are an allowable cost to the grant.
Below are some basic guidelines for payroll related items. More detailed information is available on the Human Resources website.
New Hires:
- Complete Job Requisition Form and forward to employee services.
- Post and advertise position
- Select screening committee and review applications.
- Interview and select finalist.
- Check references.
- Notify Human Resources of selection and complete hiring forms.
- Human Resources will contact the successful candidate for job offer.
- Upon acceptance, complete personnel paperwork (PAR).
- The Governing Board approves all new hires.
Reassigned:
If an existing employee is to be paid by the grant, their salary and related benefits should be charged to the grant account. This requires a payroll change. A new PAR should be completed to reflect the correct account number and update employee information.
Forms:
RPS - Request for Personnel Services
Used when hiring a temporary, time card person. For example, student workers.
PAR - Personnel Action Request
Used when hiring Governing Board approved employees.
Specially Funded Policies:
Any employee who is paid 51% or more from external funds falls under the Specially Funded Policy Manual. These policies differ in several ways from regular employee policies. Please make sure to review the current Specially Funded Policy Manual when hired in order to become familiar with MCCCD policies that apply to you. The Manual is available on the Maricopa website at: http://www.dist.maricopa.edu/hrweb/emplrel/polpdf/pol0203/spfpol.pdf
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