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Project Startup
As soon as you receive your Notice of Award, the following steps should be taken in order to have your account set up in CFS.
All awards over $100,000 must be submitted to the Governing Board for approval.
- Complete a Governing Board form at least 2 weeks prior to the Governing Board meeting date. Make sure to include a budget.
(See http://www.maricopa.edu/gvbd/actitems.php for forms and instructions.)
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- Submit form to college president for approval/signature.
- Forward original action item to the Governing Board office.
- The Action Item will be routed to the appropriate individuals for approval.
Awards of $100,000 and under must have an Administrative Acceptance form completed.
(See http://www.maricopa.edu/grants/Forms.htm for forms and instructions.)
- Fill in all required fields on form.
- Attach a copy of the Notice of Award and an approved operational budget.
- Submit to the college president for approval/signature.
- Forward to the Grants Development Office who will route the form for required signature.
All approved grants will be forwarded to the Grants Accounting office. The following documents also need to be forwarded to Grants Accounting:
- Copy of Notice of Award
- An approved budget
- Copy of Grant Agreement
- Any other relevant information
Upon approval the Grants Accounting Office will take the following steps:
- Review the grant documents to determine funding source, start and end date of grant, amount of funding, cost share requirement, indirect costs %, etc.
- Assign each grant a unique CFS account number, including a specific grant number, in the restricted fund (example: 310-700-319900-XXXXX-XXXX-49999)
- Establish the operational budget in CFS.
- Notify the Project Director and related parties via e-mail of the CFS account number.
- Coordinate an initial meeting with the Project Director and related parties to review the requirements of the grant.
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