Employee Purchasing Guide
Document you can retrieve and print using Adobe
Acrobat Reader. |
Sole Source
Justification
Form
To request a sole source purchase, download
this form, fill it out, and send it to purchasing. |
Disclosure of Substantial
Interest Form (Conflict of Interest)
All MCCCD employees
must make known any actual or potential conflicts of interest
by sending this completed form to purchasing. |
MCCCD Letter of Credit
Sent to vendors in lieu of a credit application,
this letter lists our bank references and Federal Tax ID number. |
Vendor Registration Form
The form used to register vendors and to place them in CFS.
|
IRS
W-9 Form
Request for Taxpayer Identification Number and Certification form (W-9)
in PDF format. This form is commonly used to enter students into CFS.
Click
Here for Instructions |
W-8ECI:
Certificate of Foreign Person's Claim for Exemption From
Withholding on Income Effectively Connected With the Conduct
of a Trade or Business in the United States
Use this form to register a Foreign Individual or Business
that has a business in the United States. Click
Here for Instructions |
W-8BEN:
Certificate of Foreign Status of Beneficial Owner for
United States Tax Withholding
Use this form to register a Foreign Individual or Business
when their business is not in the United States.
Click
Here for Instructions |
Request For Quotation Form
Buyers use this document to request quotes from vendors and now you can
use it too! It is now in Adobe Acrobat format and is fillable on-line.
| Ordering Business Forms
A list of printed forms available from Relizon, our current Forms Management
contract vendor, and instructions on ordering them. |
Vendor Evaluation Form
You can now let us know of any positive or negative experiences you have
had with our vendors. Fill out this form to give us feedback.
|
Materials/Services Contract
This is a downloadable contract that can be customized for campus projects
requiring a written agreement that specifies license, insurance, and
indemnification requirements. This form is now able to be filled out
on-line. |
Buildings and Grounds
Directors
This is a file that contains contact information for the Buildings and
Grounds directors of the Maricopa Community Colleges.
|
Public
Purpose Support Form for Official Functions
The purpose of this form is to properly document expenditures covered by
the MCCCD Governing Board policy for Official Functions. |
Personalized
Letterhead Template
This is a template to "Personalize" the "Generic Letterhead",
which has no formatting. This template allows you to personalize the letterhead
for your office or department. |
Special
Services
Employment Form
The Special Services Employment Form is on the Legal Department web site.
Please click on the link, and periodically check back for updates to the
form. |
Certificate
of Insurance Database
Before a PO can be issued or a contract
is signed, a valid certificate of insurance is required
from the vendors/contractors that are doing business with
MCCCD. The link above is a "searchable" database
for all certificates of insurance on file from vendors
and contractors. |
Professional
Services Contract
Click on the link above to go to the MCCCD Legal Department
web site to find instructions on (and also download) the
Professional Services Contract. |
Non-Profit Organzation Letter
MCCCD is not a non-profit organization. Section 501 (c) (3) of the Internal Revenue Code does not apply to MCCCD. Please see the above official letter regarding this. |
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