Contracts

All professional services contracts which are $1,000 or more should be routed to the Legal Department. All other contracts are forwarded to Purchasing. Purchasing will then send any contracts that need review and signature to the Legal department, if necessary. If payments are to be made to a vendor as part of the contract, an online requisition should also be created and processed through your approval process. Contracts cannot be signed without an approved and reserved CFS requisition.

Contracts under $1,000 (considered the small purchase limit) do not need to be forwarded to Purchasing for signature. Please send these contracts to your Fiscal Agent for their records.

"Contract for Professional Services" forms are used for the procurement of professional services, such as consultants or lecturers, for amounts under $50,000. Contact your Fiscal Agent to obtain a copy of this form for your use.

Neither you nor your supervisor should sign any contracts on the behalf of your college or the district. The Legal department along with Purchasing and the Vice Chancellor for Business Services are the only authorized signers of contracts for the District.

Note: Before Accounts Payable can pay on a professional services contract, an itemized invoice must be submitted for payment to verify that the services have been provided.

Additional information regarding contracts is available in Chapter 3, Section 309 of the Purchasing Department Procedures Manual. If you have further questions regarding contracts, call Purchasing at (480) 731-8520 or the Legal department at (480) 731-8881.