| 104.1 |
Purchases for $50,000 and Greater Amounts;
The Invitation for Bid Process
Purchasing transactions exceeding $50,000 require competitive, sealed bidding
utilizing the Invitation for Bid (IFB) process. (See 302;
Competitive Sealed Bidding.) |
| 104.2 |
Purchases for $50,000 and Greater Amounts; The Request
for Proposal Process
Purchasing transactions exceeding $50,000 in which it is determined not to be
advantageous or practical to use the sealed bidding process, may be purchased
through the use of sealed competitive proposals. This is the Request for Proposal
(RFP) process. (See 303; Competitive Sealed Proposals.) |
| 104.3 |
Purchases from $10,000 to Under $50,000
Purchasing transactions from $10,000 to under $50,000 shall be made with as much
competition as is practical and deemed necessary by the Purchasing Manager.
A minimum of three written quotations will be obtained. Supporting documentation
and price quotations are maintained as part of the purchasing file. |
| 104.4 |
Purchases greater than $2,500 to under $10,000
The procurement of goods and services in amounts greater than $2,500 and under
$10,000 shall be made with as much competition as is practical and deemed necessary
by the Purchasing Manager.
This may include verbal or written quotations from two or more vendors.
These quotations may be obtained by either the responsible buyer or the requisitioning
department and are subject to review and approval by Purchasing.
Supporting documentation and price quotations are maintained as part of
the purchasing file.
In all competitive procurement, the award is made by the Purchasing Department
to the vendor with the lowest price for the good or service that conforms
to specifications and other requirements.
|
| 104.5 |
Purchases of $2,500 and less
Purchasing transactions of $2,500 or less are not subject to the competitive
process. A Limited Purchase Order may be created and approved by the college
Fiscal Agent for transactions up to this limit. This purchase amount does not
include tax or freight.
(See 105; Purchasing Documents.) |
| 104.6 |
Splitting Purchases
Purchasing transactions are not to be artificially divided or fragmented in order
to meet the lesser requirements of lower dollar transactions. |
| 104.7 |
Confidentiality of Price and Other Information
Price and other confidential information provided by vendors shall not be shared
with competitors by any individual involved in the process. This includes requisitioners,
reviewers and Purchasing staff. |
