| 1100.1 |
Purpose
The MCCCD Supplier Development Program is designed
to serve the needs of the District in furthering its
vision relating to diversity as well as efficient use
of resources. To further this vision, the District is
committed to increased business activity with minority
and women-owned businesses. |
| 1100.2 |
Responsibility for the Program
The program as outlined in Governing Board Policy,
is the key responsibility of the Chief Procurement Officer
as delegated by the Governing Board. Furthermore, all
employees of the District are expected to participate
in the key components of the plan. The Purchasing Department
shall be responsible to perform the following: |
1100.2.1
Set annual purchasing goals for the District |
1100.2.2
Advise, train, and educate District employees of the program. Provide training
to suppliers in order to enable them to better understand District processes. |
1100.2.3
Implement changes to Purchasing procedures that will enhance the success of the
program. |
1100.2.4
Document, track, and report, on a regular basis, the success of the program. |
1100.2.5
Maintain involvement in formal minority supplier development activities, through
councils as well as community outreach activities. |
| 1100.3 |
Applicability of Funds
All funds expended by the District are subject to the
guidelines of this program. The more restrictive requirements
of certain grants or programs administered by the District
will be followed. |
| 1100.4 |
Program Components |
1100.4.1 Education and Training
The Purchasing Department will coordinate the training and education of District
employees to improve the awareness of the Supplier Development Program and
to further its goals. Suppliers will be provided training in order to better
understand District processes. |
1100.4.2 Identification of Resources
The Purchasing Department will make an active effort to continually update and
increase the vendor file of minority and woman-owned businesses. This will
include internal efforts as well as alliances with other agencies and organizations
to obtain lists of additional suppliers. |
1100.4.3 Community Involvement
The Purchasing Department and other departments and divisions shall retain an
active role in a Minority Supplier Development Council. This will include membership
as well as participation in trade fairs and other activities. Whenever possible,
Purchasing representatives shall participate in any other joint efforts with
other agencies or councils which will foster increased visibility in the community. |
1100.4.4 Procurement Activities
The Purchasing Department shall continue to offer, evaluate, and award bids or
proposals according to District Purchasing Policy. In informal competitive
procurement processes (those procurements under the formal bid limit) every
effort will be made to ensure participation from minority or women-owned businesses. |
1100.4.5 Subcontracting Opportunities
Construction contracts of $100,000 or more shall include language encouraging
minority subcontractor participation. The general contractor shall be required
to report subcontracts and equipment purchases from minority and woman-owned
businesses. A final subcontracting report will be required before final payment
is released. |
1100.4.6 Multiple Awards
The District will use multiple awards when practical and advantageous to the
District to increase participation of minority and woman-owned businesses.
This may be used when service and availability is of greater importance in
the selection of a non-primary supplier or the services can be better provided
by a firm that is in closer proximity to the user. The practice will not be
used when results would be a degradation of service or goods supplied. |
| 1100.5 |
Participation Goals of the Program
To insure that maximum opportunity is afforded to minority
and woman-owned businesses that desire to conduct business
with the District, goals will be established to guide
institutional actions. These goals are considered minimum
goals and are not considered quotas. |
1100.5.1
Minority owned business participation goals are initially set at 5 percent of
the total competitive dollars spent by the District through the Purchasing
Department. |
1100.5.2
Women-owned business participation goals are initially set at 5 percent of the
total competitive dollars spent by the District through the Purchasing Department. |
| 1100.6 |
Reports on Supplier Development Efforts
A report shall be filed annually with the Governing
Board by the Chief Procurement Officer, outlining the
progress in the areas of Supplier Development activity.
Progress shall be monitored and statistics documented
for use by the department and others.
|
| 1100.7 |
Definitions |
1100.7.1 Competitive Purchases
Means those purchases of goods or services that can be subjected to a competitive
process. Not included would be dollars spent for sole source purchases including
such items as utilities, registrations, and memberships. |
1100.7.2 Minority Owned Business
Means a business that is owned, operated, and controlled at least 51 percent
by a minority individual or individuals. |
1100.7.3 Woman-Owned Business
Means a business that is owned, operated, and controlled at least 51 percent
by a woman or women. |
