301: Bidder's List and Source Selection
The Purchasing Department maintains a list of vendors by category.
This list is updated with vendor names, addresses, phone numbers,
and categories on an on-going basis.
This list is utilized to notify vendors of Requests for Proposal
and Invitations for Bid on various goods and services.
Prospective vendors request to be added to the bid list by
returning a completed Vendor Registration
form to the Purchasing Department. The form outlines the
company name, address, and phone number as well as the categories
of service or products that they have to offer.
Removal of a vendor from the bid list may be for failure
to respond to more than three consecutive notices to bid, for
failure to perform after an award of a bid, or for other reasons
that show the bidder to be a non-responsive or non-responsible
bidder. The removal of a bidder from the bid list will only
be after review and approval by the Purchasing Manager.
In those categories in which there are no vendors on the
bid list or a very limited number, the buyer shall be responsible
for researching and creating a list of potential sources. The
requisitioner, consultants, directories of suppliers, and trade
journals and publications are some of the sources available
to provide this information.
