305: Sole Source Procurement
Products or services may be procured without competition if
there is documentation that there is only one source available.
Submission of cost and specifications data may be required
by the requesting department in conjunction with the Purchasing
department. Sole source procurement shall be avoided whenever
possible.
Written justification is required on all sole source determinations.
They shall be approved by either the Purchasing Manager or
the Director of Strategic Business Operations.
Examples of sole source procurement include, but are not
limited to:
-
Products where compatibility with existing systems, equipment,
or accessories is absolutely necessary for function, serviceability,
warranty, or cost.
-
For trial or evaluation products or services.
-
For
public
utilities
and
services.
Purchases of educational materials may be purchased directly from the publisher as a sole source, without the need for written justification.
Examples of single source procurement include, but are not limited to:
Completing a Sole Source Justification form and returning it to the Purchasing Department will provide the documentation necessary to identify sole source purchases.
Original 1/31/99
Revised 2/12/07
