Purchasing Procedures Manual Menu 101: Mission Statement 102: Dept. Directory/Buyer Assignments 103: Dept. Organization Chart 104: Dollar Limits & Purchase Requirements 105: Purchasing Documents 106: Blanket Purchase Orders --106A: Blanket PO Guidelines for Phones/Pagers 107: Equipment Loan or Evaluation 108: Public Review of Bids 109: Purchases Made W/Grant Funding 110: Prepayments --110A: Prepayments for Goods/Services --110B: Cash Advance 111: Governing Board Policy: Asset Protection 201: Basis for Policies & Procedures 202: Authority of the Chief Procurement Officer 203: Delegation of Purchasing Authority 204: Centralized Purchasing 301: Bidder's List & Source Selection 302: Competitive Sealed Bidding (IFB Process) 303: Competitive Sealed Proposals (RFP Process) 304: Procurement of Commodities 305: Sole Source Procurement 306: Emergency Procurement 307: Procurement of Real Estate 308: Privatization of Services 309: Types of Contracts 310: Right to Audit Records 311: Right to Inspect Plant 312: Record Retention Policy 313: Special Procurements 314: Procurement of Used Equipment 315: Employees as Vendors 316: Energy Star Rated Appliances 401: Specifications 501: Lease, Buy, or Build 502: Construction Procurement 503: Bid Security 504: Performance & Payment Bonds 505: Changes in Construction Contracts 506: Architect, Engineer, Land Surveying, & Related Svcs. 507: Construction by District Employees 508: Alternative Construction Procurement Methods 601: Contracts for Supplies and Svcs.; Modification & Termination 801: Delegation of Authority 802: Disposition of Surplus Materials 803: Employee Participation in Surplus Property Sale 804: Surplus Material Acquisition Programs 805: Fees and Charges 806: Reports 901: Protest and Appeals of Contracts & Awards 902: Contract Claims and Dispute Resolution 903: Unauthorized Purchases 1001: Cooperative & Joint Procurement 1100: Supplier Development Program 1201: Code of Ethics 1202: Conflict of Interest—Employees 1203: Conflict of Interest—Consultants 1204: Purchasing for Employees and Private Individuals 1205: Evaluation Committee Member Statement

307: Procurement of Real Estate

The procurement of real estate is not subject to the same formal competitive processes as good and services.

The purchase of real estate is unique, relative to location, access, associated improvements and other factors. In as much, the procurement of real estate cannot be competitively bid. Guidelines and benchmarks such as appraisals and comparative sales of similar properties will be used to determine the appropriateness of the purchase price.

The purchase of real estate is conducted by negotiation based upon comparable market listings, if available, as well as an appraisal.

All issues such as legal description, rights of way, size, suitability, and assessment of risk factors such as structural analyses and asbestos surveys shall be performed prior to purchase.

In the role of Chief Fiscal Officer for the District, the Vice Chancellor for Business Services may act as agent for the procurement of real estate, or may delegate that responsibility to the Director of Strategic Business Support Services. The Governing Board President shall sign all purchase agreements for purchase or sale of real estate.

Revised 4/13/05
Original 1/31/99