Maricopa Community Colleges  AMX163   19936-19994 
Official Course Description:   MCCCD Approval:  04/27/99  
AMX163      19936-19994 L+L 3 Credit(s) 5 Period(s)
Data Preparation
Introduction to data preparation, procedures for sorting mail, tray control, and record keeping. Prerequisites: None.
 
 Go to Competencies    Go to Outline
 
MCCCD Official Course Competencies:
 
AMX163   19936-19994 Data Preparation
1. Explain how a sales transaction occurs. (I)
2. Describe the capture and billing process. (I)
3. Describe the role of data preparation in the capture and billing process. (I)
4. Differentiate between records of charge and summaries of charges. (I)
5. Set up the workstation with appropriate supplies. (I)
6. Set up a tray for media processing. (I)
7. Differentiate between summary of charge and record of charge account numbers and transaction codes. (I,II)
8. Describe at least four differences between domestic media and express deposit media. (II)
9. Identify non-useable media materials. (II)
10. Describe the procedure for handling cash, checks, and cards enclosed in the media. (II)
11. Identify and describe medis structures used in data preparation. (II)
12. Demonstrate the proper procedure for filling in header and tray cards. (II)
13. Name at least twelve items reviewed in a quality check. (III)
14. Describe the functions of the Automated Load Transfer System. (III)
15. Describe the procedure for Paper Logging. (III)
16. Describe the various worksheets, forms, and check sheets used in data preparation. (IV)
17. Demonstrate the procedure for filling out the various worksheets, forms, and check sheets used in data preparation. (IV)
Go to Description    Go to top of Competencies
 
MCCCD Official Course Outline:
 
AMX163   19936-19994 Data Preparation
    I. Introduction to Data Preparation
        A. The Sales Transaction
        B. The Capture and Billing Process
          1. Overview
          2. The Role of Data Preparation
        C. Records of Charge
        D. Summary of Charges
        E. Billing Cycles
        F. Data Preparation's Goals
          1. Paying Service Establishments on Time
          2. Same Day Capture
          3. Productivity
            a. Quantity
            b. Quality
        G. Setting Up the Workstation
          1. Ergonomic Factors
          2. Tools Required for Sorting Mail
          3. Material Required for Identifying Mail
        H. Mail Room Activities
          1. Sorting Envelopes
          2. Opening Envelopes
      II. Sorting Media
          A. Account Numbers
          B. Transaction Codes
          C. Domestic Media
          D. Express Deposit Media
          E. Exception Media
          F. Non-useable Media Materials
            1. Tissues
            2. Carbons
            3. Duplicates
          G. Non-Media Materials
            1. Cash
            2. Cards
            3. Checks
          H. Media Structures
            1. Book
            2. Batch
            3. Tray
            4. Load
          I. Divider Cards
            1. Header Cards
              a. Book Header Cards
              b. Batch Header Cards
            2. Tray Cards
        III. Tray Control
            A. Quality Check Procedures
            B. Automated Load Transfer System
            C. Paper Logging Procedures
          IV. Record Keeping
              A. Worksheets
                1. Data Preparation Worksheet
                2. Quality Check Worksheet
              B. Establishment Services Card
              C. Service Establishment and Bank Problem Submission Reports
              D. Quality Check Sheets
          Go to Description    Go to top of Competencies    Go to top of Outline