DIVERSITY ADVISORY COUNCIL
MINUTES
Present: Raúl Cárdenas, Linda Rosenthal, Joseph Pearson, Beatriz Cohen, Linda Thor, Bonnie Gray, Reyes Medrano, Ernie Lara, Michele Hoskins, Cheryl Crutcher, Roxie Holmes, Rachel Hollingsworth, Edd Welsh, Pat Honzay, and Pat Wyler.
The group was welcomed by Linda Rosenthal.
Report for the named period of
May, 2000 / June, 2001 as prepared by Linda Rosenthal was distributed to
members present; references past accomplishments beginning
Dr. Cárdenas addressed the membership; restating the need to determine who the people were going to participate in this activity under the new structure. Reviewed the reformed name of the group as the Diversity Advisory Council which has become a CEC council which reports to CEC and then in turn to the Chancellor. As an advisory council we have the responsibility of reviewing what exists regarding diversity but providing recommendations as to what needs to take place as the result of findings as well as to provide input on the different activities we have at the colleges.
Reinforced that diversity is a top priority of the MCCD Governing Board, being a primary goal/objective which means the Diversity Advisory Council will be very visible.
Opened discussion of the makeup of the Council; Dr. Cárdenas and Linda Rosenthal had some
recommendations to make for review.
1. Continue to have 12 college coordinators
participation consisting of 10 from the colleges, 1 from the
2. Continue to have all policy groups participation (5 +/-).
3. Continue to have all special interest/constituency groups participation (6 +/-).
4. Continue to have Deans of Instruction, Students, and add Administration.
5. Continue to include Diversity Advisory Council known Committee Chairs including
Curriculum and Communication.
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6. A college president will be selected to tri-chair with Dr. Cárdenas and Linda Rosenthal; this appointment will be made through the CEC to serve.
7. Continue to have representation from the resource staff and the legal department staff.
Reinforced that the Council members will need to serve as “active” participants.
Direction given to have memorandum sent to all named groups/organizations respectively requesting that each of the group appoint/designate their representative.
Reopened discussion of the Role of the Committee for review. Appearance/perception that since it is a CEC council, it will have a higher visibility since the discussions that will take place at the DAC meetings will be going to CEC discussions for either actions or activity.
Role as an advisory council will be:
5. Development by Teresa Toney of the indicators that are going to be used to monitor the
Governing Board’s goals. Suggested that a few people be appointed to work with her, so that a recommendation can be brought back at the next meeting to firm up the indicators that will be able to be part of her report which is due in February, 2002 which is to be part of monitoring all of the Board goals to see how they are doing.
Two part goal, one being monitored by Gerry Bradshaw from the EEO office and the other regarding the climate which the DAC will need to be responsible for. Coordinators will be very important to help to accomplish this.
Job description of the college coordinator distributed to
members; description and role of the college coordinators open for
discussion. Dr. Cárdenas expressed view that the role of this person that assists the
college in promoting diversity, supports diversity activities and assist the
DAC in identifying what needs to be done to further promote diversity; used as
a
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referral point from the college/unit; not someone that is used as an investigator
at the college. Further discussion held
by members.
College coordinators should meet separately from the DAC meetings,
reporting back to the DAC with any recommendations as a whole.
Role of the college coordinator would be key in assisting the college/unit in monitoring/ creating the indicators that need to be outlined by next meeting.
When appointing/addressing the duties of the college coordinator, it is important to stress the number of hours that will be needed for this person to perform the duties and responsibilities; estimated 27 hours per month would be more realistic to do the job.
Dr. Cárdenas indicated
the number of hours needs to be brought to CEC in order to give the
coordinators the time needed to do this job.
College president would ultimately make the determination but a minimum
of 3 hours would need to be allowed to meet expectations.
Role
of DAC activity reinforced by Dr. Cárdenas
to review, to monitor and recommending.
Discussion of staff
development and training opened.
Determined this is a Human Resource function which includes this
activity. Brief report made by Pat
Honzay of examples of some of the training activities going on. Success rate discussed on
types of training being offered which may need by the Employee and
Organizational Learning team to look at the area of diversity training to see
whether the right things are being offered. Pat Honzay reinforced what steps are taken in
determining the types of programs being offered; college coordinators are being
involved in making determinations as to programs being offered/provided, and
appropriateness for the colleges.
Anyone who may wish
to participate or provide names of those who would like to assist Teresa Toney
in preparing the indicators to be forwarded to Pat Honzay to provide to Teresa
Toney. Discussion was held and a call was made for
anyone who may wish to participate, or provide names of those who would like to
assist Teresa Toney in preparing the indicators to be forwarded to Pat Honzay
(that relates to employee training needs).
Rachel Hollingsworth named as one to assist.
Bonnie Gray brought
forward a recommendation from the Infusion Committee regarding the
establishment of a diversity materials area at each college library for
reference use by each college to assist faculty for this subject. Dr. Cárdenas requested a price for a program
of this nature to purchase materials relating to diversity be prepared and
presented to the
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DAC so a
recommendation can be made during the District budget process. How these materials will be purchased will be
based on whatever the committee makes up so that if we get the money, we expend it
to indeed meet the needs of the colleges district-wide. This structure would need to be set up. Current participants would make
recommendations on how this money would be expended for the purchase of these
materials. Bonnie
Gray to prepare proposal.
Announced
that the next meeting will be held
Agenda for next meeting
1. College coordinators report of activities through Marie Parker after her meeting with these coordinators which would include activities, services, programs taking place this fall at the colleges as well as any issues that have been identified by them relating to program services.
2. Discussion on the student/staff survey that is hoped to be put into place.
3. College coordinators headed by Marie Parker who will coordinate their activities to look at our current mission goals of the Diversity committee as it existed and revise it to reflect what it is we are doing now.
4. Committee reporting from Teresa Toney’s area with suggested indicators.
5. Communications and Curriculum Infusion Committee will continue and be prepared to report at next meeting.
Meeting adjourned at
Approved as Amended by DAC –