Online assignment Job Codes
Online assignment additional assistanceAssignment FAQ (pdf)
Assignment Revision or Termination Instructions (pdf)
Assignment Training Materials
MCCCD New Employee Packet Guide
MCCCD New Employee Packet Guide
The forms in the new hire packets are to be completed by employees only upon confirmation of hire. They are not to be completed by applicants or potential employees.
Cover Memo to Employees (pdf) - To be retained by Employee
This page may be customized by each campus (logo, etc.) as long as all the information is retained. It explains what each form is for and why it is required. It also lists additional documents that may be required and who employees may contact with questions.
Employee Data Form (pdf) - Retained at campus
If there is a change on a rehire, submit the proper change form i.e. Address/Name change form. The original employee data form is to be retained at the campus for 5 years beyond last date paid.
Employee Demographics Form (pdf) - Retained at campus
This information is to be kept strictly confidential. The original is to be kept by a designated person at each campus.
SIS-FERPA/College Records (pdf) - To be retained by Employee at some time during employment, every Maricopa employee may be exposed to student information. The importance of protecting student information cannot be overstated.
Loyalty Oath (pdf) - Retained at campus
Only citizens and permanent residents of the United States complete this form. It is to be retained at the campus for 5 years beyond last date paid.
These are the federal and state tax withholding forms. It is critical that these forms be complete and legible in order that the employee's tax records are accurately credited. Please review the forms. Verify the employee's Social Security number. The employee may (1) verbally confirm the number, (2) allow the Social Security card to be seen or (3) provide another document containing the Social Security number. Every year Payroll receives a report from the Social Security Administration that lists at least 100 employees who have submitted either invalid social security numbers, or for whom the names submitted do not match Social Security's records. This can cause a problem for the district as well as for the employees. The district can be liable for a fine for each employee knowingly reported incorrectly. The employees' contributions can be sent to a suspense account and not properly credited to their accounts. It is much easier to get it right the first time.
Wage Withholding for Child Support (pdf)
- Forward original to Payroll ONLY for employees who are subject to child-support wage withholding
Employers are required by law to ask all new hires, rehires or employees returning from unpaid leave if they are subject to child support withholding.
I-9 FORM - Retain original at campus.
Do Not include the I-9 Form in the New Employee Packet. Include only the List of Acceptable Documents. The I-9 Form is to be retained by the campus where the employee was initially hired for a period of three years or one year beyond the employee's last date paid by the district, whichever is longer. Employees are not required to complete multiple I-9s when working on multiple campuses.
MCCCD is required by Arizona law to participate in the Dept. of Homeland Security E-Verify program. All new employees will be checked to see if they are eligible to work in the U.S.
Maricopa Eligibility Declaration (pdf)
- Return to Compensation Department
Please check box or boxes that apply and return to the Compensation Department. When the Eligibility Form is reproduced it must be copied on yellow paper. This will expedite processing.
Non-U.S. Citizen Tax Data Forms
The following forms are to be used only for employees claiming a tax treaty with another country:
Credential Verification for Adjunct Faculty (pdf) - Retain at campus
This form acknowledges the applicant meets the minimum qualifications to instruct the courses hired for and that you have sufficient supporting documentation there in.
Adjunct Faculty Employee Handbook Acknowledgment form - One copy to employee. Retain the signed Acknowledgment form at each campus where the adjunct is teaching. A form must be completed for each campus at which they teach.