MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
DECEMBER 8, 2009
MINUTES
An executive session and regular meeting of the Maricopa County Community
College District Governing Board was scheduled to be held at 5:30 p.m. at
the District Support Services Center, 2411 West 14th Street, Tempe, Arizona,
pursuant to A.R.S. §38-431.02, notice having been duly given.
PRESENT
GOVERNING BOARD
Colleen Clark, President
Randolph Lumm, Secretary
Debra Pearson, Member
Don Campbell, Member
Jerry Walker, Member
ADMINISTRATION
Rufus Glasper
Maria Harper-Marinick
Debra Thompson
Darrel Huish
Steve Helfgot
Al Crusoe
Anna Solley
Lee Combs
Paul Dale
Shouan Pan
Ken Atwater
Ernie Lara
Gene Giovannini
Linda Thor
Linda Lujan
Jan Gehler
Velvie Green
CALL TO ORDER
The regular meeting was called to order at 6:29 p.m.
EXECUTIVE SESSION
The executive session was called to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing
Board Member Jerry Walker.
SUBSTITUTE ANNOUNCEMENTS, AND CLASS ACKNOWLEDGEMENTS
There were no classes present
CITIZEN'S INTERIM
The following citizens came forward:
Christine Hall: Ms. Hall provided the following comments:
“My name is Christine Hall. I am MCCCD’s Equal Employment Opportunity
Compliance Officer who investigates complaints of discrimination. I have also
served as a Human Resources administrator. I understand that one of the Alvarez
& Marsal’s recommendations that will be announced tomorrow night
is to decentralize the hiring and firing functions out to the colleges. That
is, each college will be autonomous in its hiring and firing decisions and
actions. I am here to speak against this recommendation. Early in the history
of MCCCD, many District functions were decentralized and problems developed
from this model. For example, each college developed its own course bank,
objectives and content. That is, a course in Introductory Psychology at one
college could have a different course prefix, course number and objectives
than an Introductory Psychology course at another MCCCD college. The course
at one college could possibly be accepted as transfer credit to ASU while
the course from the other college could not. This decentralization caused
articulation problems and problems with MCCCD being seen as a single district.
MCCCD wisely decided to centralize with a single course bank which allowed
articulation agreements and course transferability across the United States.
MCCCD’s HR functions were also once decentralized. The district decided
to centralize due to the large number of inconsistencies, complaints, and
lawsuits based on discriminatory hiring and firing practices. Why would we
want to return to this model and open MCCCD up to major liability?
If we return to this model, MCCCD will be deluged with an increase of discrimination
complaints at the local and federal level. For example, ten years ago, each
of the MCCCD colleges independently hired short-term (OYO,OSO) faculty and
staff without posting the openings for competitive searches. A complaint was
filed and this hiring process was investigated by the Office of Federal Contract
Compliance Programs (OFCCP). While the OFCCP did not find egregious, purposeful
discrimination, they strongly advised MCCCD to change its hiring procedures
to ensure competitive searches and equal opportunity for these OYO/OSO hires
or face possible charges of discriminatory practices in the future. The short-term
hiring process is now similar to full-time positions (competitive searches)
but MCCCD is still on OFCCP’s radar due to this original investigation.
An OFCCP investigation is probably the most feared federal investigation by
human resources/EEO officers and the Legal Counsel.
On a state and federal level, there is the Equal Employment Opportunity Commission
Office (EEOC) that investigates issues of discrimination in the hiring, firing,
advancement, and treatment of employees. We have had very few EEOC complaints
that have been filed against the District. We believe this is because we have
a centralized and structure process for hiring and firing employees. Even
with this centralized and structured process, we still receive a handful of
EEOC complaints. We have prevailed in winning these cases primarily due to
the consistency and structure of the HR processes across all colleges and
oversight provided by the district office of MCCCD.
And when I say MCCCD, that is specifically how the state and federal agencies
view MCCCD. We are viewed as a single entity District; not as separate colleges.
Therefore, if one college does something unethical or illegal, the entire
District is affected. For example, if one college hires an individual who
is not authorized to work in the United States, all 10 colleges, 2 skills
center sites and the District Office is at risk of being shut down and not
just the single college that made the error.
These are just a few examples of what decentralization can result in. But
in addition to federal and state laws, decentralization of the hiring and
firing processes is also inconsistent with (1) our ONE MARICOPA initiative
and (2) the requirements of stewardship that were established after MCCCD
was investigated by the sheriff, the attorney general’s office and other
agencies.
MCCCD was chastised for not having adequate district oversight and checks
and balances. Due to these incidents, additional auditors were hired in the
District Office to increase oversight and checks and balances. Why would we
want to reduce the oversight, checks and balances?
And finally, decentralization of some of the HR functions is not going to
save MCCCD any money. Each college would need to hire 2-3 additional HR employees
to perform all the functions currently performed by 12 individuals at the
District level. We would also need to hire additional EEO officers and lawyers
to handle all the complaints that will be filed against MCCCD.
I urge you not to consider any of the recommendations without a complete
understanding of current processes and the consequences of major changes.”
Donna Warner: Ms. Warner provided the following comments:
“Madam President, members of the Governing Board, Chancellor Glasper
& CEC:
• I am an employee of MCCCD, a single mom, PSA Unit President –I
am also a tax payer / voter of District #12
• There are over 260,000 employees (full & part time) & students
– who are also tax payers / voters
• My children and I have all been / and continue to be students of MCCCD
• I feel this Governing Board should listen to the consulting teams
recommendations regarding the HLC complaint AND ALLOW OUR CHANCELLOR –
to lead this district in making these decisions re: items such as budget cuts
which effect MY MARICOPA FAMILY
• MCCCD Governing Board should NOT be involved in the day to day operations
– this applies to any Board I have sat on and is not exclusive to MCCCD
Board - some members of this board have discounted the recommendation from
the consulting team and the overwhelming support from employees, students
and others in this community – who are in favor of those recommendations
• As a tax payer I am extremely concerned that you have not given us
the opportunity to make these budget cuts first – before going to an
outside source and spending over 1 million dollars –How many MCCCD employees
would still be working if you chose NOT to spend that money?
• We are strongly requesting that you follow MCCCD policy & procedures
regarding a RFP process with any future decisions such as this
• I am speaking on behalf of the tax payers of this county – I
think you owe us – the tax payers / voters answers to the following
questions:
o We are at a critical time in this recession – Whose job are you willing
to cut to pay for this outside organization?
o How does this help “student success” – monies which are
earmarked for our students?
o How are we best serving our clients – our students?
o As an employee, student & PSA Unit President – I have heard from
numerous colleagues & students – how fearful and anxious they are
based on their interactions with some of the board members – WE WOULD
LIKE TO KNOW – WHEN CAN WE COME TO WORK OR SCHOOL WITHOUT WORRYING ABOUT
WHAT RACE, RELIGION, GENDER IDENTITY OR EMPLOYEE GROUP – WE ARE PART
OF – WHEN CAN WE HAVE AN ENVIRONEMNT FREE OF FEAR AND INTIMIDATION?
o We want to know where is this funding coming from?
• You are accountable to me – to us as employees, parents, students,
but most importantly – as a tax payer and voter of this county –
WE WANT ANSWERS!
• I encourage ALL of MCCCD employees and students – THE TAX PAYERS
& VOTERS – to stand up together & unite – and have a voice
– please do not continue to be fearful and intimidated – I AM
ASKING every employee, student, taxpayer & voter to SPEAK UP& LET
YOUR VOICE BE HEARD AND ALLOW OUR CHANCELLOR, THE HEAD OF MY MARICOPA FAMILY,
TO LEAD THIS DISTRICT IN WHICH HE WAS HIRED TO DO!!”
Arjelia “Argie” Gomez: Ms. Gomez stated that
she was present representing Edmundo Hildalgo, President of Chicanos Por La
Causa. She commented that she personally was a product of the community college
system, having first received her AA, then BA, and finally an MBA. She urged
the board as they deliberated to consider the resources necessary to fund
a firm to implement the changes being recommended by Alvarez and Marsal, especially
during a time when resources were scarce. Community colleges are a very important
piece of people’s education. MCCCD has extremely competent people who
are capable of implementing many of the recommendations being made and they
are less expensive.
Mel Hannah: Mr. Hannah came forward as a member of the Governor’s
African American Advisory Council, the SMC Community Advisory Council, and
a former elected official in Northern Arizona. He expressed concern as to
how to proceed from this point forward. As the A&M review concluded, Maricopa
will own a $1 million efficiency report. The organization has a Chancellor
and very capable people that can implement recommendations. A very important
step is assessing the recommendations being presented. MCCCD is the flagship
of community colleges and that did not happen by accident. He urged the Board
to allow the Chancellor to develop a team of people to develop a plan to implement
the recommendations. The consultants propose a plan to balance the budget
and save dollars but there is a need to be careful that the “surgery
does not kill the patient.”
BOARD MEMBER REPORTS
Governing Board Member Debra Pearson expressed her appreciation to serve on
the Maricopa Foundation Board. She stated that it was always extremely encouraging
to hear student presentations which explain how the Foundation has impacted
their lives. She encouraged those in attendance to consider ending the year
with tax deductible contributions to the Foundation. She also expressed appreciation
to Chancellor Glasper for his integrity and her confidence in him as someone
who could be trusted.
Governing Board President Colleen Clark invited the audience to the meeting
on Wednesday, December 9, wherein they would be able to hear the final report
of the Alvarez and Marsal Efficiency Review. She also indicated that the Chancellor
would hold a question and answer session immediately following the A&M
report which would enable employees and members of the community to ask questions.
CHANCELLOR'S REPORT
Chancellor Glasper reported on two items. He announced that Dr. Linda Thor,
President of Rio Salado College, had officially been offered the position
of Chancellor of the Foothills-DeAnza Community College District and would
be reporting to her new position in mid-February. As a follow-up to President
Clark’s comments, Dr. Glasper stated that this a crucial period for
this district which is a large complex organization.. With the final report
by Alvarez and Marsal being presented on Wednesday at the special board meeting,
we need to understand where we need to be as a district and understand our
role. After the special meeting, he indicated he would be holding a dialogue.
He encouraged employees and CEC to attend. He also informed the audience that
on December 15th another meeting would be held to discuss some strategies
as to how we will address the recommendations made.
SECRETARY'S REPORT
Mr. Lumm expressed concern regarding payday loans by students and the amount
of money going to politicians.
FACULTY REPORT
Faculty Executive Council President Jim Simpson provided the following comments:
“Madam President . . .
We welcome the opportunity to review the recommendations of A & M and
look forward to efficiencies they identify that foster student success without
harming the institution.
When the Board awarded the contract, we understood the intent was to award
a contract with the following parameters:
• The budget impact was $1.14M for a one-time contract.
• The focus of the study was student success and improving MCCCD efficiencies.
• The Board would allow the Chancellor and all employees the opportunity
to vet the recommendations prior to deciding which ones to implement.
• The Chancellor would be responsible for implementation.
The AZ Republic reported yesterday the Board may consider extending the A
& M contract. We are confident any recommendations can be implemented
by the Chancellor and the employees of Maricopa at a substantial cost savings.
Thank you on behalf of all employee groups.”
EMPLOYEE GROUP REPORTS
Fred Reill, President of the M&O Group, was not called
on but had submitted the following statement in advance:
“Good evening, President Clark, fellow board members, Chancellor Glasper,
and CEC. My name is Fred Reill, President of the M&O Group.
We were asked to cooperate and participate with the A&M survey. You promised
that our Chancellor would be part of the implementation.
Give our Chancellor a chance to do his job. Don't spend anymore money on
outside agencies until we have a chance to implement cost savings ideas from
within Maricopa.
We care about MCCCD and its future. Please give us a chance to prove it.
Thank you for your consideration in this matter.”
Ted Georgas, representing the Crafts Employee Group, stated
that he has had many employees and citizens talk to him and they ask him how
things work at Maricopa. He says he responds that the Chancellor works for
the Board and if the Board comes up with an idea, the Chancellor carries it
out. He expressed that in the case of A&M recommendations, it was the
Chancellor’s job to carry out implementation.
Deanna Pritchard, PSA President, stated she became president
around the time A&M was hired and she questioned what was going to happen?
She stated we must have faith in the Chancellor and the system. Employees
were encouraged to share cost savings ideas with A&M and tomorrow there
would be an opportunity to listen to A&M, the Chancellor, and then review
those suggestions. She requested that the Board give the Chancellor the opportunity
to do his job.
Anita Dusek: Ms. Dusek provided the following comments:
“Madam President, Governing Board Members, Chancellor Glasper and CEC.
My name is Anita Dusek and I am the Executive Chair for the Collaborative
Policy Development for PSA. My reason for addressing you tonight is on behalf
of PS employees. I have served in this leadership role for 3 ½ years
and the last 6 months have been the most challenging for me. There are so
many rumors going around since A&M came on board, employees are being
told “watch what you are doing we are being watched/layoffs are right
around the corner and you know we are next”. These may only be rumors
and we know how that affects moral but there is so much fear and intimidation
in the work place right now and it is only getting worse. The only decision
that should be made is to have our Chancellor take chare of the implementation
of the recommendations by the A&M Corporation. Thank you!”
Jim Neunfeldt, MAT President, provided the following statement:
“I am here this evening to express concern regarding the implementation
of the final recommendations of Alvarez and Marsal. My understanding when
A&M was hired was that the Board would determine which recommendations
would be implemented, but only after all stakeholders – including employees
– were involved in collaborative, transparent discussions regarding
these recommendations. It also seemed clear that the Board would direct the
Chancellor to review these recommendations and develop the appropriate implementation
strategies. Now, however, it seems from recent articles in the Arizona Republic
as well as rumors that have been circulating through the District, that this
may not be the case. It seems that the Board may be considering spending more
money on the implementation of these recommendations by either extending A&M's
contract or going out to bid. I would ask that the Board seriously consider
not spending additional tax payer dollars on external consultants, but instead
trust Dr. Glasper and our District’s Administration to work with the
internal community to usher in this change during these challenging times.
Thank you for your time.”
VICE CHANCELLOR REPORTS
Al Crusoe, Retiring Vice Chancellor of Human Resources, provided the following
comments:
“This represents my last Governing Board meeting as Vice Chancellor
Human Resources. I appreciate having had the opportunity to serve in this
capacity over the past 4 ½ years. As I approach my final tenure, I
would like to express my gratitude: To employees in my Compensation and Benefits,
Employee Relations, and Employment Departments for their diligent efforts
to maintain consistency, which is essential to the delivery of District Wide
HR Services. To employees in my Payroll Department, who despite frequent last
minute changes, insure that employees get paid in a timely fashion. AND for
understanding, that in the event of any Payroll problems, to make sure to
get to at least the C’s of the alphabet in the processing of the checks.
To employees in my Employee and Organizational Development Department for
providing top-notch and thought provoking personal and professional learning
opportunities for all levels of employees within the District.
To my other Direct Reports, for their functional expertise, professionalism,
and support. To Employee Group Leadership. Our meetings over the years have
allowed me to stay in touch with your issues and concerns and to continue
to be mindful that employees are our most valued resource. To Governing Board
members Dr. Campbell and Mr. Walker for seeking me out after the announcement
of my resignation, meeting with me, and for wishing me well with establishing
an HR Consulting practice and some other business ventures.
Lastly, to all employees of this District, I wish you the very best.”
COLLEGE REPORTS
The following reports were made:
Phoenix College President Dr. Anna Solley introduced Frank Luna, Director
of Alumni and Development, who provided an overview of their alumni program
and the 2009 Alumni Hall of Fame Eleventh Annual Event held Thursday, November
19. Honored this year were Price Kong & Company, the Law Offices of Robert
E. Wisniewski, John Driggs, Tom and Marianne Fannin, Dick Houser, Catherine
R. Eden, Garry Walker, Chief Jack Harris, Fred Amador, Elizabeth Fike, Joyce
Geller, Agnes Phillips, Don Jensen-Bobadilla, David Dalby, and Chef Scott
Robinson.
STUDENT LIFE REPORTS
Associated Student Government Officers from Phoenix College. Students
attending were: Bradley Evertsen, Michael Webb, Silvia Soto, and Angelica
Zamora. The students reported on a variety of leadership, campus and community
activities they had participated in.
AADGB REPORT
Governing Board Member Jerry Walker, AADGB Representative stated there was
no report this month.
LEGISLATIVE UPDATE
There was no report.
AWARDS
AND RECOGNITIONS
There were no awards or recognitions.
APPROVAL OF THE AGENDA
President Clark requested a motion to approve the agenda.
MOTION NO. 9628
Dr. Don Campbell moved that agenda be approved. Randolph Lumm seconded. Motion
approved 5-0.
President Clark requested approval of the Consent Agenda.
The following items were included on the Consent Agenda:
A.1 APPROVAL OF THE MINUTES OF NOVEMBER 10, 2009 GOVERNING BOARD MONITORING
RETREAT
C.1. CONSIDERATION OF EMPLOYMENTS - approve the following personnel actions
as proposed. Budget approvals have been granted and are on file for the recommended
personnel actions in this item.
C.2. CONSIDERATION OF SPECIALLY FUNDED EMPLOYMENTS - approve the following
personnel actions as proposed. Budget approvals have been granted and are
on file for the recommended personnel actions in this item.
C.3. CONSIDERATION OF SHORT TERM EMPLOYMENTS - approve the following personnel
actions as proposed. Budget approvals have been granted and are on file for
the recommended personnel actions in this item.
C.4. CONSIDERATION OF SEPARATIONS - approve the following personnel actions
as proposed. Budget approvals have been granted and are on file for the recommended
personnel actions in this item.
D.1. APPROVAL OF PROPOSED CURRICULUM PROGRAMS AND COURSES - approve the curriculum
programs and courses as proposed.
D.2. APPROVAL OF CORPORATE TRAINER FOR FORD MOTOR COMPANY – GLENDALE
COMMUNITY COLLEGE - approve a one-year extension of the contract agreement
in the amount of $88,980 to provide technical training for Ford Motor Company
dealership automotive technicians throughout the state. This contract agreement
is between Ford Motor Company and the Maricopa Community College District
through THE INSTITUTE for Business, Industry and Technology at Glendale Community
College. The contract period will be from January 1, 2010 - December 31, 2010.
D.3. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT
– KJZZ - accept a grant from the Corporation for Public Broadcasting
totaling $432,309. Approval of the two-year allowable expenditure period is
requested for October 1, 2009 through September 30, 2011.
D.4. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT
– KBAQ - accept a grant from the Corporation for Public Broadcasting
totaling $206,297. Approval of the two-year allowable expenditure period is
requested for October 1, 2009 through September 30, 2011.
E.1. APPROVAL OF NEW COURSE FEES – GLENDALE COMMUNITY COLLEGE - approve
the following new course fee for Glendale Community College effective for
the Spring 2010 semester:
• FSC 259 - Advanced Ladder Operations $100
E.2. APPROVAL OF UTILITIES EASEMENT FOR CAFÉ AT RIO SALADO COLLEGE
- grant an easement to Southwest Gas (SWG) to install and maintain a natural
gas service for the new Café at the Tower at the main Rio Building
in Tempe.
E.3. APPROVAL OF EXCLUSIVITY AGREEMENT WITH THE ONLINE LEARNING CONSORTIUM,
LLC - approve an exclusivity agreement with the Online Learning Consortium,
LLC, (“OLC”) to establish a process for resolving a current contract
dispute between OLC and MCCCD.
E.4. APPROVAL OF CMAR SELECTION FOR THE MARICOPA SKILL CENTER EXPANSION AND
REMODEL PROJECT - approve the selection of Jokake Construction to provide
Construction Manager at Risk (CMAR) services for the Maricopa Skill Center
Expansion and Remodeling Project. The pre-construction fee budget for this
project is $113,000.
MOTION NO. 9629
Jerry Walker moved for approval of the Consent Agenda. Randolph Lumm seconded.
Motion approved 5-0.
V.B.1. PROPOSED AMENDMENT – MARICOPA GOVERNANCE POLICY – GOVERNANCE
PRODESS – PRESIDENT’S ROLE - adopt a revision to the “President’s
Role” policy to provide for the Secretary to exercise the President’s
authority during the absence or disability of the President.
MOTION NO. 9630
Jerry Walker moved for approval of the proposed amendment. Motion approved
5-0.
VI.A.1. APPROVAL OF SECOND AND FINAL GMP AWARD FOR THE NEW COMMUNITY LIBRARY
AND LRC REMODEL AT SOUTH MOUNTAIN COMMUNITY COLLEGE - approve the award of
the second and final Guaranteed Maximum Price (GMP) Amendment in the not to
exceed amount of Twenty Million Eight Hundred Fifty-Five Thousand Two Hundred
Three dollars and no/100ths ($20,855,203.00) to Haydon Building Corporation
for the construction of the new Community Library and remodeling of the existing
LRC building and portion of the C1 building at South Mountain Community College.
This includes an alternate for new entry features at the LRC Remodel.
MOTION NO. 9631
Jerry Walker moved for approval of Item VI.A.1. Motion approved 5-0.
VI.A.2. APPROVAL OF FINAL GMP AMENDMENT FOR THE REMODELING OF THE Q BUILDING
AT PARADISE VALLEY COMMUNITY COLLEGE - approve a third and final amendment
to Jokake Construction Company for the Guaranteed Maximum Price (GMP) in the
amount not to exceed Eight Million Five Hundred Twenty-Six Thousand, Five
Hundred Thirty Four Dollars and no/100ths ($8,526,534.00) for the remodeling
of the Q Building at Paradise Valley Community College
MOTION NO. 9632
Dr. Don Campbell moved that Item VI.A.2 be approved. Motion approved 5-0.
VI.A.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH CITY OF PHOENIX FOR
CDBG-R FUNDING – RIO SALADO COLLEGE - approve an Intergovernmental Agreement
with the City of Phoenix to provide CDBG-R (Community Development Block Recovery
Grant) acquisition funding of $1,000,000 for the acquisition of a building
and land located at 9414 N. 25th Ave., Phoenix.
MOTION NO. 9633
Jerry Walker moved that Item VI.A.3 be approved. Motion approved 5-0.
VI.A.4. APPROVAL OF PURCHASE OF BUILDING AND LAND LOCATED AT 9414 NORTH 25TH
AVENUE, PHOENIX, AZ - approve the purchase of the property located at 9414
N. 25th Avenue, Phoenix AZ for the price of $2,950,000 plus closing costs,
from Wallace Bellevue Partners LLC. The City of Phoenix has approved a $1,000,000
Community Development Block Recovery Grant (CDBG-R) for the purchase of this
property. The intergovernmental agreement for this grant will be presented
to the MCCCD Governing Board for approval at the December 8, 2009 meeting.
The purchase of this property is contingent upon the following: (a) finalization
of a purchase contract with terms and conditions agreeable to both seller
and buyer, (b) an appraisal price that is equal to or greater than the proposed
purchase price, (c) approval of Phase I Environmental and ALTA Surveys, and
d) final approval of the Intergovernmental Agreement between the City of Phoenix
and MCCCD for the CDBG-R funding and receipt of the funding.
MOTION NO. 9634
Jerry Walker moved that Item VI.A.4 be approved. Motion approved 5-0.
VI.A.5. APPROVAL OF FIRST PARTIAL GMP AMENDMENT FOR THE NEW STUDENT SUPPORT
SERVICES AND LIBRARY BUILDING (BRIDGET HALL) AND TAHOE AVENUE REALIGNMENT
AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS - approve the award
of a first partial Guaranteed Maximum Price (GMP) Amendment to Sundt Construction
in the amount of Seven Hundred Fifty-Five Thousand, Three Hundred Twenty-Four
and no/100ths Dollars ($755,324.00) for the new Student Support Services and
Library Building (Bridget Hall) and Tahoe Avenue Realignment at Chandler-Gilbert
Community College Williams Campus
MOTION NO. 9635
Dr. Don Campbell moved that Item VI.A.5 be approved. Motion approved 5-0.
VI.B.1. APPROVAL OF FINANCIAL AID PHASE III – STUDENT INFORMATION SYSTEM
- approve the expenditure of $705,000 for an extension of consulting services
to implement improved Financial Aid functionality within the Student Information
System (SIS). The functionality would be implemented by a combined team of
consultants, ITS employees, and college-based Financial Aid personnel. The
Information Technology Council (ITC) reviewed and approved this project.
Commentary: This improved funtionality will help a move from manual process
to automated process. The original upgrade included research and Grants Administration
agreed that this new process would be beneficial to install.
MOTION NO. 9636
Jerry Walker moved that Item VI.B.1 be approved. Motion approved 5-0.
VI.B.2. APPROVAL OF GRANTS MANAGEMENT MODULE – COLLEGE FINANCIAL SYSTEM
- approve the expenditure of $364,600 for the purchase and implementation
of the Grants Management module for the College Financial System (CFS). This
project includes the Grants module from Oracle, extensions for the reporting
system, implementation consulting and user training components. The Information
Technology Council (ITC) has reviewed and approved this project.
MOTION NO. 9637
Dr. Don Campbell moved that Item VI.B.2 be approved. Motion approved 5-0.
VI.B.3. APPROVAL OF CMAR SELECTION FOR REMODELING THE NEW DATA CENTER AND
DISASTER RECOVERY FACILITY - approve Option A of the process to engage in
selection of Construction Manager at Risk (CMAR) services for the remodeling
of the New Data Center and Disaster Recovery Facility. Two options are:
A) Renovate Airpark Data Center with an estimated 10 year total cost of $10,215,000
B) Procure services from a hosted 3rd party data center with an estimated
10 year total cost of $13,560,000.
MOTION NO. 9638
Randolph Lumm moved that Option A of Item VI.B.3 be approved. Motion approved
5-0.
MONITORING REPORTS
(VII.A.)
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2009
Expenditure analysis indicates 35.7% of the budget has been expended this
year as compared to 33.8% expended at this same point in time last year. 32.8%
of the budget remains unexpended or unencumbered compared to 30.9% in the
prior year. Revenue analysis indicates that $379.3M of the budget has been
recognized. The projected fund balance will increase by ~$0.6 million this
fiscal year and the projected ending fund balance for June 2009 is $122.8M.
NEXT BOARD MEETING
President Clark announced that the next Governing Board Meeting would be a
Special Board Meeting on December 9, 2009 at 5:00 p.m.
for the final report of A&M.
ADJOURNMENT
The meeting adjourned at 7:36 p.m.
———————————
Randolph Elias Lumm
Governing Board Secretary