MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: ADMINISTRATIVE ASSISTANT II

GRADE: 13

JOB CODE: 1305

FLSA: ADMINISTRATIVE

Job Summary

Assists an administrator by coordinating and assisting in projects and activities for the day to day operations of a department or functional area. Maintains liaison relationships with other administrators and outside organizations, monitoring services and activities.

Scope

This position works in an assigned area. Work contacts include faculty, administrators, staff, business and professional organizations. Equipment used includes standard office equipment and a variety of computer hardware and software.

Supervision Received

This position reports to assigned administrator; receives general direction regarding routine and standard matters; specific instructions regarding non‑routine or sensitive matters.

Supervision Exercised

Depending on location/department, may provide work direction to assigned support staff, students and temporaries.

Representative Duties

Coordinates projects and activities such as grant proposal submission and review, class schedules or instructional programs, tracking and monitoring of budgets for projects or department; troubleshoots technical problems; supervises and monitors processes; manages support or special event activities and functions for department; monitors and evaluates assigned programs and maintains liaison for supervisor with other district departments and outside organizations; represents the supervisor as requested; monitors developing trends and available services relevant to assigned area and informs supervisor; participates with administrators and other staff in planning activities; coordinates, prepares and/or edits complex narrative and statistical reports, presentations, schedules, newsletters and promotional materials; provides research assistance on special projects; composes correspondence requiring an understanding of specialized issues of assigned area; maintains confidential personnel records; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: project and office management; budget preparation and monitoring, basic statistical computations; computer systems, software and equipment in assigned area; educational and occupational programs in assigned area, educational institutions; standard office practices, procedures, software and equipment.

Ability to: maintain updated knowledge of policies, procedures and current practices and trends in the assigned area; coordinate, monitor and evaluate complex projects and activities; organize, prioritize, direct, supervise and evaluate the work of others; work independently while recognizing situations that require the supervisor's attention; maintain confidentiality; maintain accurate financial and statistical records; use integrated software packages; apply statistical computations; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be experience in the coordination and monitoring of complex projects and preparation of reports and budgets, and acting as communications liaison for the supervisor. Familiarity with educational institutions is necessary in most positions.

Special Conditions of Employment

Working Conditions

Positions in this class may require prolonged monitor viewing. This position may require a Class D Driver’s License.

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.