MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: ASSISTANT TO GOVERNING BOARD/LEGAL OFFICES

GRADE: 13

JOB CODE: 2350

FLSA: ADMINISTRATIVE

Job Summary

Assists the Governing Board and/or Legal Offices in providing complex technical and administrative support for District‑wide functions, projects, and activities, including the day‑to‑day management of the Office(s). Acts as liaison between the Governing Board/General Counsel, various District committees and internal and external communities handling a variety of complex and sensitive issues. Records and maintains the official and legal records of the Governing Board/General Counsel Office.

Scope

This position works in the Legal Services Department or assigned area. Work contacts include Governing Board, administrators, staff, students, the community at large, and local and national organizations.

Supervision Received

This position reports to the General Counsel/Governing Board; receives general direction on routine matters and specific instructions concerning sensitive matters.

Supervision Exercised

This position supervises an assigned staff.

Representative Duties

Maintains liaison between internal and external communities, District wide committees, and the office supported; provides information, research, expertise, and assistance regarding MCCCD procedures and policies; coordinates a variety of complex and confidential activities on behalf of of the Governing Board or legal counsel, such as providing research assistance in the areas of employee, student, community and governmental issues; may assist in the development of internal and external surveys; coordinates projects, events, District‑wide meetings, local and national conferences, as well as special projects; answers inquiries and composes correspondence requiring an understanding of District‑wide issues and policies; prepares and edits narrative materials; composes/edits script for speeches and presentations; acts as an information resource for national and local organizations, including, but not limited to, national trustee organizations, legislative offices, State Board of Community Colleges for Arizona, and Arizona State Board of Regents, NACUA, ACCT committees; serves as an active member on District‑wide committees, such as the diversity steering team, College Safety Committee, ITS Liaison Meetings; represents the District at local and national conferences and events; may participate in planning sessions for the Governing Board strategic conversations and other meetings; records and maintains the legal, financial and official records of the Office; administers budget; oversees office operations and manages workflow; solicits and authorizes a variety of vendors and suppliers, supervises assigned staff; may coordinate meetings and information regarding course substitution requests, ergonomic requests and specified hazardous waste disposal; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: project management; Governing Board policies; budget analysis; educational, community, and employee relations issues; computer systems and equipment; records management procedures.

Ability to: work independently in a stressful environment with little or no supervision; problem‑solve and troubleshoot; recognize and handle politically sensitive issues; coordinate several activities and events at one time; communicate effectively orally and in writing; learn and use integrated computer systems; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination education, training, and experience that provides the required knowledge and abilities. An example of this would be experience in the coordination and monitoring of complex projects and project management. Familiar with educational institutions and policy management.

Special Conditions of Employment

Will require a flexible work schedule and extended work hours. This position may require a Class D Driver’s License.

Working Conditions

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.