Job Summary

Supervises and coordinates the operations of the Procurement Office activities while supporting furniture, fixtures and equipment initiatives.

Scope

This position works in the area of procurement and college equipment purchasing and facility design. Work contacts include administrators, faculty, staff, vendors, architects/interior designers. Equipment used includes standard office equipment.

Supervision Received

This position reports to the Director, College Business Services/Manager College Fiscal Services; receives general direction regarding routine and standard matters; specific instructions regarding non-routine and sensitive matters.

Supervision Exercised

Supervises the positions of Property Accounting Clerks and Office Coordinator III, temporary staff and/or students.

Representative Duties

Supervises the procurement of furniture, fixtures, equipment, campus technology, infrastructure and telecommunications equipment; creates interior design for new construction projects and/or renovation of existing facilities commensurate with all standards and regulations; provides direct services such as furniture layout designs and recommendations; manages furniture, fixture and equipment requests, orders and installation; coordinates office installations to include assessment and punch down; creates and processes requisitions; processes property control transfer and disposal documents; maintains record keeping to include project timelines, status reports for furniture installations, and inventory information; provides cost estimates for budget development; maintains liaison with administration, faculty and staff to disseminate information; interprets policies and resolves issues; maintains liaison with vendors for new production, orders, billing, shipping problems and information; negotiates with vendor for best pricing; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: principles of space layout, design and utilization; furniture selection, custom furniture fabrication, finish selections, specifications, pricing and presentations; paint/wall coverings and flooring; ADA and OSHA guidelines; on-line financial/purchasing systems; basic accounting and auditing procedures; code compliance; warranty issues, project management, business and managerial practices.

Ability to: direct the work of others; maintain accurate records; work independently and within a team environment; manage time efficiently and prioritize tasks; multi task across departments while coordinating projects; prepare proposals; apply principles of space layout, design and utilization; coordinate contracts and projects with outside consultants and vendors, communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example would be training or experience in general accounting, procurement, interior design concepts, and furniture layouts for educational environments.

Special Conditions of Employment

May involve physical inspection of existing furniture or verification of properly installed new furniture. Some positions may require a Class D Driver’s License.

Working Conditions

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all the duties listed, nor does it necessarily list all possible duties that may be assigned.