MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: ADMINISTRATIVE ASSISTANT TO CHANCELLOR

GRADE: 14

JOB CODE: 0159

FLSA: ADMINISTRATIVE

Job Summary

Assists the Chancellor in providing complex administrative support for district‑wide functions, projects and activities. Provides support in promoting public information and communication to internal and external communities. Serves as a liaison providing research, troubleshooting and communication services for a variety of unique situations on behalf of the Chancellor.

Scope

This position works in the area of the office of the Chancellor. Work contacts include a wide variety of business, community and government leaders throughout the state and country, as well as all levels of employees. Equipment used includes standard office equipment and a variety of software.

Supervision Received

This position reports to the Chancellor; receives general direction regarding routine and standard matters and specific instructions regarding non‑routine and sensitive matters.

Supervision Exercised

May provide work direction to assigned office staff. Provides consultative advice to a variety of administrators, staff and students.

Representative Duties

Acts as a liaison for the Chancellor to external community, colleges and district departments; communicates information to the community regarding specific issues that place MCCCD in the news; disseminates public information releases; may receive and respond to specific news inquiries; works with executives, administrators, faculty and staff on issues such as budget development and expenditures, capital development programs, student, personnel, international education, curriculum and articulation; serves as a member of various districtwide and community committees and task forces; plans and manages local and national conferences; assists with reports, studies and grants; plans and manages department, office projects, activities and events; serves as an information resource and advises staff, local and national community on all District matters, policies and processes; answers inquiries and composes (financial and narrative) reports and correspondence; composes and edits speeches and prepares graphic presentations; performs research; provides statistical information for assigned projects/activities; assists with projects for the Governing Board; represents MCCCD at a variety of special community and national events, meetings, retreats and conferences; administers budgets and assists with budget development; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: educational, community, cultural, political and public relations issues; project management; statistical computations; personnel policies; budget analysis; District and statewide policies and procedures; computer systems and equipment in assigned areas; English composition.

Ability to: work independently; perform effectively in an environment with constant interruption; train and direct the work of staff; coordinate and monitor complex projects and activities; use integrated software packages; deal with sensitive or difficult situations; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be experience in the coordination and monitoring of complex projects, preparation of reports and acting as a communications liaison for an executive. Familiarity with educational institutions is required.

Special Conditions of Employment

Working Conditions

Positions in this class may require prolonged monitor viewing. Some positions may require a Class D Driver’s License.

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.