TITLE: BURSAR
GRADE: 14
JOB CODE: 1311
FLSA: MANAGEMENT
Job Summary
Plans, directs and implements cashier services and debt
collection at a college. Supervises student collections and performs the more
difficult and responsible duties such as trouble shooting problems, resolving
complex customer service issues, monitoring integrity and accuracy of cash
handling procedures.
Scope
This position works in an assigned area. Work contacts include faculty, administrators,
staff, students, parents and representatives of external organizations. Equipment used standard office equipment and
cash register.
Supervision Received
This position reports to an assigned administrator and
receives general direction regarding routine and standard matters; specific
instructions regarding non-routine and sensitive matters. Cashiering policy directives are received
from the Business Services Division.
Supervision Exercised
Depending on
location/department, may supervise the positions of Fiscal Technician, Fiscal Office
Cashier and/or other assigned staff, students and temporaries.
Representative Duties
Develops, monitors and evaluates cashiering procedures;
hires, trains and evaluates assigned staff; ensures fiscal integrity of college
petty cash and vault funds; supervises on-line cashiering and record-keeping
function which collects student fees, fines, loan payments, facility rentals,
athletic and fund-raising events etc. and issuance of scholarship, financial
aid, Veterans' Administration checks and deferments, refunds, expense advances
and reimbursements etc.; oversees cash counts and funds replenishment;
coordinates purge function, debt write off, payment plans and other options for
student payment; institutes collection proceedings as necessary for payment
plans, defaults, non-sufficient fund checks and other debts; coordinates debt
processing of student payments and student services with other offices
(financial aid, records and registration); supervises processing of payroll
documents and distribution of paychecks; organizes cashiering and security
procedures during college and extended sites registration; advises and provides
problem-solving assistance to college staff and administrators on fiscal
matters such as club accounts, class trips, etc.; prepares spreadsheets,
reports and analysis of payment and debt information; approves expenditures
against office budget; monitors budget and conducts operational planning for
office; composes routine correspondence; performs related duties as assigned.
Knowledge and Abilities
Knowledge of: principles and practices of cashiering and
cash control procedures; automated accounting systems; centralized purchasing
practices and procedures; centralized office policies and practices;
supervisory practices.
Ability to: analyze, interpret and prepare budgets and
financial reports; supervise assigned staff; interpret and implement policies
and regulations relevant to cashiering; process cash transactions; use
computerized accounting system; communicate effectively orally and in writing;
establish cooperative working relationships with persons contacted in the
course of performing assigned duties.
Training and Experience
Any combination of education, training and experience that
provides the required knowledge and abilities.
An example of this would be a college degree or course work in business
administration or accounting and/or experience in cashiering and fiscal
record-keeping involving complex policies and procedures in a high-volume or an
educational setting, with supervisory experience.
Special Conditions of Employment
Working Conditions
Positions in this
class may require prolonged monitor viewing. Some positions may require a Class D Driver’s License.
This class specification is intended to indicate the basic
nature of positions allocated to the class and examples of typical duties that
may be assigned. It does not imply that
all positions within the class perform all of the duties listed, nor does it
necessarily list all possible duties that may be assigned.