MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: COORDINATOR PAYROLL

GRADE: 14

JOB CODE: 1935

FLSA: ADMINISTRATIVE

Job Summary

Assists the Payroll Manager in coordinating, implementing and maintaining the on‑line District payroll system and related taxation, reporting, and computer operations applications.

Scope

This position works in the area of human resources/payroll. Work contacts include administrators, faculty, staff, students and outside agencies. Equipment used includes standard office equipment.

Supervision Received

This position reports to the Payroll Manager; receives general direction regarding routine and standard matters; specific instructions regarding non‑routine matters.

Supervision Exercised

May direct the work of other staff.

Representative Duties

Researches and responds to problems and questions regarding payroll policies, procedures, computer applications and legal requirements concerning employees pay; acts on behalf of manager as assigned; assists the manager in the planning, coordination and implementation of various payroll production cycles; coordinates computer system needs with programming staff; maintains liaison with Computer Services, college and district offices; develops schedules, testing cycles and monitors payroll production cycle; audits the accuracy of the payrolls by performing tests and analysis checking for reasonableness; calculate and process transactions and correct inaccuracies (i.e. tax overrides, accumulator changes, W‑2 corrections); verifies payroll account for specific deductions, taxes, etc.; participates in the testing of processes and reports; develops and conducts testing for end users on specific operational processes and procedures; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: computerized payroll systems; payroll accounting and reporting practices and procedures; complex mathematical calculations and statistical recordkeeping; standard office practices and procedures.

Ability to: maintain ongoing knowledge of and interpret payroll policies and procedures to others; maintain confidentiality; prepare and test reports and reconciliations; explain computer system needs to programming staff; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be college coursework in business administration or a related field and/or responsible experience in payroll with a human resources/payroll system. Experience in directing the work of others.

Special Conditions of Employment

Maybe required to work extended hours to meet payroll deadlines.

Working Conditions

Positions in this class may require prolonged monitor viewing. Some positions may require a Class D Driver’s License.

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.