MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: SUPERVISOR ACCOUNTS PAYABLE

GRADE: 14

JOB CODE: 01180

FLSA: MANAGEMENT

Job Summary

Coordinates and supervises the activities of Accounts Payable personnel and maintain accurate accounts.

Scope

This position works in the area of Business Services. Work contacts include administrators and staff. Equipment used includes standard office equipment.

Supervision Received

This position reports to the Controller; receives general direction regarding routine and standard matters; specific instructions regarding non‑routine and highly sensitive matters.

Supervision Exercised

Supervises accounting personnel, students and temporaries.

Representative Duties

Schedules and monitors work performed by staff; analyzes and resolves problems; audits vendor accounts; selects, trains and evaluates staff; analyzes, reconciles and edits Accounts Payable data input; supervises disbursal of Accounts Payable checks and oversees follow‑up procedures and subsequent reports; prepares all journal vouchers pertaining to A/P area; prepares monthly expense analysis report for Governing Board; supervises and audits the processing of professional services contracts, travel advances, deposits, reimbursements, expenditures and student fee refunds; verifies and reconciles invoices; establishes procedures and recommends policies for A/P; analyzes expenditures for various accounts to ensure compliance with contract or purchase order; conducts training in A/P system for users; monitors outstanding A/P credits; monitors operation of computerized accounting system for operation problems; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: data processing systems used in accounting; accounting principles and practices.

Ability to: supervise personnel; organize and schedule work flow; prepare and interpret reports; diagnose accounting and computer system errors; communicate effectively orally and in writing; and establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training, and experience that provides the required knowledge and abilities. An example of this would be a college degree in Business Administration or related field and/or experience in supervision of an accounting function.

Special Conditions of Employment

Working Conditions

Positions in this class may require prolonged CRT viewing. Some positions may require a Class D Driver’s License.

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.