MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: MANAGER COLLEGE CASHIER SERVICES

GRADE: 15

JOB CODE: 0601

FLSA: MANAGEMENT

Job Summary

Oversees overall cashiering function at college and/or satellite location(s), including organizing, planning, directing, and implementation of student/staff business services relating to the receipt, custody and disbursement of college funds.

Scope

This position works in the area of college administrative services. Work contacts include faculty, administrators, staff, students, parents and representatives of external organizations. Equipment used standard office equipment and cash register.

Supervision Received

This position reports to an assigned Dean or Vice President and receives broad direction regarding routine and standard matters; specific instructions regarding non-routine and sensitive matters. Cashiering policy directives are received from the Business Services Division.

Supervision Exercised

Depending on location/department, may supervise the positions of Bursar, Fiscal Technician II, Accounting Assistant, Fiscal Office Cashier, students, temporaries, and/or other assigned staff.

Representative Duties

Plans, manages and directs cashiering functions of the college and satellite locations; oversees the collection of fees and monies owed the college by students. Develops, monitors and evaluates cashier office business processes relating to student receivables, and disbursement of funds; maintains fiscal integrity of college petty cash funds, expense advances and reimbursements etc.; reviews cash counts and oversees funds replenishment at multiple sites; develops and evaluates systems of internal control for the prevention and detection of fraud and irregularities to include security procedures. Coordinates extensively with various operating divisions on campus including, Admissions, Registrar and Financial Aid; provides direction and advice regarding routine and non-routine student financial matters; resolves billing matters relating to external college contracts, including Educational Service Agreements and contracts; negotiates when forming new agreements including payment arrangements with external vendors; develops college departmental business processes regarding issues of cash handling and billing procedures. Makes presentations to all levels of the college regarding petty cash, official functions and new programs. Develops, plans and implements viable student payment options and coordinates one-stop payment program at college. Insures applicable regulatory compliance with governing state and federal requirements. Manages on-site call center and the collection and processing of funds from satellite locations. Approves expenditures against assigned budgets; manages budget transfers and journal vouchers, monitors budget and conducts operational planning for office, ensures fiscal integrity of college funds; processes NSF checks; trains, supervises, and evaluates assigned staff; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: principles and practices of cashiering and cash control procedures; security and fraud detection; automated accounting and banking systems; institutional purchasing practices and procedures; management methods and practices.

Ability to: analyze, interpret and prepare budgets and financial reports; supervise assigned staff; interpret and implement policies and regulations relevant to cashiering; process cash transactions; use computerized accounting and banking systems; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be a college degree or course work in Public or Business Administration or Accounting and/or experience in cashiering and fiscal record-keeping involving complex policies and procedures in a high-volume or an educational setting, with supervisory experience.

Special Conditions of Employment

Working Conditions

Positions in this class may require prolonged monitor viewing. Some positions may require a Class D Driver’s License.

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.