TITLE: GRANTS & GIFTS MANAGEMENT SPECIALIST
GRADE: 16
JOB CODE: 0833
FLSA: EXEMPT
Job Summary
Develops budgets for proposals for external funds; plans,
maintains and monitors budgets for the Grants Development Department; provides
post-award orientations/training to project directors and key administrators
regarding grants management of externally funded programs. Monitors investment
of assets, reviews and monitors the distribution of funds and stewardship of
gifts. Researches compliance and reporting requirements of externally funded
programs in accordance with general and specific funding source and district
regulations, policies and procedures.
Scope
This position works in the area of resource development.
Work contacts include faculty, staff, administrators and representatives from
federal, state, and local government entities, Directors of Maricopa Community
Colleges Foundation’s Finance Committee and private donors. Equipment used
includes standard work equipment.
Supervision Received
This position reports to the assigned administrator;
receives general direction regarding routine and standard matters; specific
instructions regarding non-routine and sensitive matters.
Supervision Exercised
None.
Representative Duties
Develops and reviews budgets for proposals for external
funds; provides fiscal information and advises faculty and administrators in
the planning and development of budgets; reviews and recommends financial
terms, budget and cost-sharing arrangements at the proposal development stage
based on funding source requirements; provides post-award orientations and
training to project directors and key administrators regarding grants
management of externally funded projects and audit issues; provides project
directors and staff with technical assistance in analyzing problems,
identifying alternative solutions and determining consequences of proposed
actions; researches compliance and reporting requirement of externally funded
programs in accordance with general and specific funding source and district
regulations, policies and procedures; determines the most appropriate and
effective policies, procedures, forms and guidelines for ensuring compliance;
assists with the development of grant subcontracts and coordinates review with
Legal department; provides assistance to grants and development administrators
in obtaining required approvals for externally funded programs; monitors all
financial processes related to the fundraising activities of the Maricopa
Community Colleges Foundation and District Resource Development Department;
identifies the fund assignment for gifts to the Foundation; monitors investment
of assets, reviews and monitors distribution of funds and stewardship of gifts;
plans, maintains and monitors budgets and prepares periodic budget reports for
managers; compiles and analyzes fiscal data; develops, updates and disseminates
information to ensure compliance with all requirements of externally funded
programs; performs related duties as assigned.
Knowledge and Abilities
Knowledge of: principles and practices of all phases of
externally funded program activities in a higher education environment;
principles of accounting, financial management and audit; distribution and
allocation of funds and fund management; principles and practices of gift
management; district-wide policies and procedures; federal, state and other
statutes; policies, procedures, codes, regulations, forms and audit compliance
for externally funded programs; principles and practices of budget preparation
and administration with emphasis on those specific to gift management and
externally funded programs; a variety of computer software.
Ability to: analyze problems, identify alternative
solutions, project consequences of proposed actions and implement
recommendations in support of goals; conduct informational research and prepare
reports; analyze, interpret and implement systems for compliance with
externally funded program policy regulations and requirements and donor terms
and conditions; make effective presentations; communicate effectively orally
and in writing; establish cooperative working relationships in the course of
performing assigned duties.
Training and Experience
Any combination of education, training and experience that
provides the required knowledge and abilities.
An example of this would be a college degree in accounting or business
administration or related field and/or fiscal experience related to externally
funded projects or financial management of non-profit organizations. CPA
preferred.
Special Conditions of Employment
This position may require prolonged monitor viewing.
Working Conditions
This class specification is intended to indicate the basic
nature of positions allocated to the class and examples of typical duties that
may be assigned. It does not imply that
all positions within the class perform all of the duties listed, nor does it
necessarily list all possible duties that may be assigned.