MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: MANAGER COLLEGE FISCAL SERVICES

GRADE: 16

JOB CODE: 0945

FLSA: EXEMPT

Job Summary

Organizes and implements fiscal services at a college and/or satellite location, with an emphasis on budget and cash control in accordance with policies and procedures of the District Business Services Division.

Scope

This position works in the area of college business services, finance or fiscal services and serves as a liaison between college personnel and the District Business Services Division. Work contacts include administrators, faculty, staff, students, vendors, and government agencies with whom the college does business. Equipment used includes standard office equipment.

Supervision Received

This position reports to an assigned administrator responsible for college business services, and receives broad direction regarding routine matters. Fiscal policy directives are received from the Business Services Division.

Supervision Exercised

Depending on location/department, may supervise the positions of Fiscal Technician, Accounting Assistant and/or students and temporaries.

Representative Duties

Assists college administrators in budget preparation; approves all expenditures against budget; makes budget transfers and journal entries; ensures fiscal integrity of college funds; develops fiscal office procedures and policies; supervises on‑line cashiering and record keeping function which collects student fees, fines, loan payments, etc. and issues scholarship, financial aid and Veterans' Administration checks, deferments and refunds; administers petty cash, expense advances and reimbursements; institutes collection proceedings as necessary for defaults, non‑sufficient fund checks, and other debts; receives, processes and submits payroll documents; distributes paychecks; organizes cashiering and security procedures; reviews, approves and submits purchases requisitions; acts as buyer for limited purchase orders; may assist in operation, purchase and lease of college vehicles; may supervise receiving, duplicating and/or mailroom functions; advises and provides problem‑solving assistance to college staff on fiscal matters; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: principles and practices of fiscal operations; automated accounting systems; institutional purchasing practices and procedures; policies and procedures of the District.

Ability to: analyze, interpret and prepare budgets and financial reports; supervise staff; learn, interpret and implement policies and regulations relevant to the use of various restricted funds; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be college level coursework or degree in business administration or accounting and/or responsible experience in fiscal operations and automated accounting systems, preferably in an educational environment with supervisory experience.

Special Conditions of Employment

Working Conditions

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.