MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: SUPERVISOR STATE & FEDERAL PROGRAMS

GRADE: 16

JOB CODE: 01045

FLSA: MANAGEMENT

Job Summary

Supervises and coordinates financial activity of externally funded federal/state; monitors all activity in Current Restricted Fund.

Scope

This position works in the area of Business Services. Work contacts include administrators, staff, external funding and governmental agencies, auditors. Equipment used includes standard office equipment.

Supervision Received

This position reports to an assigned administrator; receives general instruction regarding routine matters and specific instruction regarding non‑routine and sensitive matters.

Supervision Exercised

Supervises Accountant and students.

Representative Duties

Assists externally-funded program directors/staff in financial administration of such programs to ensure compliance with District and granting agency requirements; reviews direct and matching expenditures and budget variances; recommends and journalizes any necessary adjustments; coordinates, reviews, and/or prepares all financial reports required by granting agencies; reconciles financial reports to District accounting system; requests federal letter of credit funds for all Department of Education awards; journalizes and reconciles the federal receivable; coordinates year-end journalizing of all receivables from granting agencies; prepares radio station financial statements, reports, and work papers necessary for audit of same; prepares indirect cost rate proposal submitted to federal agent; coordinates assistance to external auditors pertaining to the Current Restricted Fund and Single Audit requirements; monitors all activity in the Current Restricted Fund including externally-funded programs, scholarships and the Skill Center; may have responsibility for management of grant operations and attainment of program goals to ensure compliance with agency requirements; develops and proposes various accounting/reporting procedures; performs other related duties as assigned.

Knowledge and Abilities

Knowledge of: accounting principles practices, and procedures including governmental accounting; data processing systems; financial report writing; federal/state regulations pertaining to grants and contracts; computerized accounting systems.

Ability to: perform assigned duties in a timely and accurate manner; develop and maintain procedures and documentation to comply with current District and granting agency requirements; supervise staff; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training, and experience that provides the required knowledge and abilities. An example of this would be a college degree in Accounting or Business Administration with supervisory experience in accounting principles utilized in government.

Special Conditions of Employment

Working Conditions

Position may require prolonged period of viewing CRT and microfiche reader.

The class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the above duties listed, nor does it necessarily list all possible duties that may be assigned.