TITLE: DIRECTOR GRANTS & PROPERTY FISCAL MANAGEMENT
GRADE: 17
JOB CODE: 00153
FLSA: MANAGEMENT
Job Summary
Plans and directs all aspects of reporting, cash management
and fiscal compliance responsibilities associated with externally funded
grants, contracts and capital projects.
Directs and oversees the annual district-wide inventory, stewardship of
capital assets, upgrades and maintenance of Oracle Asset fixed asset financial
system.
Scope
This position works in the area of Business Services. Work contacts include executive management,
administrators, staff, federal, state, and local granting agencies, external
auditors and program reviewers, outside consultants and vendors. Equipment used includes standard office
equipment.
Supervision Received
This position reports to the Director
Finance/Controller. Broad latitude
given in the development and implementation of control procedures relative to
stewardship of: District assets, inventory control, regulations and grant
requirements, contracts and capital projects.
Supervision Exercised
This position supervises Accountants I & II's, Senior
Accountants, Prinicipal Accountants, assigned staff and students.
Representative Duties
Directs work areas responsible for grants, plant fund, and
fixed assets accounting; coordinates with administrators on business
operations; initiates and implements district-wide accounting policies,
procedures, and controls relative to area of responsibility; constructs procedural
controls to provide quality assurance over the integrity of the District's
financial accounting and reporting for Restricted and Plant Fund activity;
analyzes, researches, and resolves complex accounting issues; provides
technical assistance and direction to college and grant administrators in
fiscal and compliance management of external funds and capital projects;
reviews, analyzes and approves various financial schedules and reports; serves
as the District's capital fiscal agent and maintains budgetary control over
capital accounts; plans and directs annual district-wide inventory; establishes
and maintains adequate controls to ensure District assets are properly
safeguarded; analyzes preparation of cash flow projections as they relate to
bonded indebtedness and timing of related issues; analyzes budget data and
prepares projections to facilitate development of future year's Restricted and
Plant Funds budgets; prepares Annual Budgeted Expenditure Limitation Report;
plans and directs the annual single and radio station's audit with District
staff and external auditors; coordinates the issuance of applicable
audit/financial reports; reviews, and analyzes financial statements and
accompanying footnotes for the Restricted and Plant funds; supervises assigned
staff; directs the preparation of indirect cost proposal; keeps abreast of
Government Accounting Standards Board procedures, pronouncements, and
guidelines; identifies new developments and/or, emerging issues impacting
required financial reporting; performs related duties as assigned by Director
Finance/Controller and Vice Chancellor of Business Services.
Knowledge and Abilities
Knowledge of: governmental accounting theory, principles and
practices; federal circulars and publications; governmental auditing,
accounting, and reporting standards; financial planning and budgeting;
computerized accounting and financial reporting systems; District's procurement
policies and procedures; debt financing options, requirements and accounting
treatment.
Ability to: apply complex accounting methodology, develop
accounting procedures and provide technical direction; coordinate district-wide
projects; interpret financial accounting and budget information and
internal/external policies and regulations; review and analyze comprehensive
financial reports; prepare analyses for budget projections; design and
implement centralized systems and programs for fixed assets and grants
accounting and reporting; organize work flow and supervise, train, and evaluate
the work of others; communicate effectively orally and in writing; establish
cooperative working relationships in the course of performing assigned duties.
Training and Experience
Any combination of education, training, and experience that
provides the required knowledge and abilities.
An example of this would be a college degree in Accounting or a related
field and/or professional level experience in accounting. Certification as a C.P.A. and supervisory
experience preferred.
Special Conditions of Employment
Position may require prolonged periods of viewing a computer
monitor.
Working Conditions
This class specification is intended to indicate the basic
nature of positions allocated to the class and examples of typical duties that
may be assigned. It does not imply that
all positions within the class perform all of the duties listed, nor does it
necessarily list all possible duties that may be assigned.