TITLE: PURCHASING
MANAGER
GRADE: 17
JOB CODE: 3183
FLSA: EXEMPT
Job Summary
Plans, manages and implements policies and procedures for a
centralized district-wide Purchasing department.
Scope
This position works in the area of business services.
Contacts include district and college administrators, department chairpersons,
instructors, staff, vendors and other public and regulatory agencies.
Supervises the college’s and district office’s on-line use and periodic upgrade
of a computerized purchasing system.
Supervision Received
This position reports to the Director Procurement; receives
general direction regarding routine and standard matters; specific instructions
regarding non-routine and sensitive matters.
Supervision Exercised
Depending on location/department, may supervise the positions of Buyer I, Buyer II, Buyer III, Purchasing Technician, System Application Analyst and/or other assigned staff.
Representative Duties
Develops, implements and evaluates policies, standards and
procedures for procurement of equipment, supplies and services; oversees
procurement of commodity responsibilities including technology, construction,
Maintenance, Repair & Operations (MRO) commodities and professional/general
services; develops, approves and maintains reliable sources of materials and
services; reviews and approves recommendations for bid awards; prepares for
Governing Board action, bid awards requiring approval; establishes, revises and
maintains methods and procedures for departmental operation in compliance with
current federal, state and Governing Board regulatory requirements; maintains
an updated awareness of changes and trends in the purchasing and procurement
card field; directly responsible for the Minority Business Enterprise/Women
Owned Business Enterprise (MBE/WBE) and small business development activities
of the department and for the District as it relates to business development;
oversees resolution and/or may participate in vendor/contractor grievances;
oversees upgrades, repairs and changes to the purchasing portion of the
centralized purchasing and financial system; oversees the management of the
centralized vendor database, including input and modifications to data;
represents the District on various cooperative purchasing boards and advisory
groups; prepares departmental budget recommendations; selects, trains,
evaluates, develops and supervises assigned staff; performs related duties as
assigned.
Knowledge and Abilities
Knowledge of: comprehensive practices and procedures for
procurement of equipment, supplies and services in public institutions;
purchasing operations; on-line purchasing systems; budget preparation;
management and supervisory practices.
Ability to: work with a high degree of independence;
instruct users and suppliers on policies and procedures; translate complex user needs into detailed
specifications; maintain professional ethics in the conduct of purchasing
activities; interpret and analyze complex technical specifications and bids;
develop and implement procedures relating to particular projects; prepare and
analyze comprehensive reports; communicate effectively orally and in writing;
supervise assigned staff; establish cooperative working relationships in the
course of performing assigned duties.
Training and Experience
Any combination of education, training and experience that
provides the required knowledge and abilities.
An example of this would be a college degree in business administration
and/or purchasing experience in a public purchasing environment in a
supervisory capacity; certification as a C.P.P.O., C.P.M., or C.P.P.B.
preferred.
Special Conditions of Employment
Working Conditions
This class specification is intended to indicate the basic
nature of positions allocated to the class and examples of typical duties that
may be assigned. It does not imply that
all positions within the class perform all of the duties listed, nor does it
necessarily list all possible duties that may be assigned.