TITLE: SPECIAL ASSISTANT TO VICE CHANCELLOR HUMAN
RESOURCES
GRADE: 17
JOB CODE: 4138
FLSA: EXEMPT
Job Summary
Assists the Vice Chancellor
for Human Resources in assigned special projects and/or operational management
initiatives. Provides oversight for external and internal customer
service initiatives in all functional areas. Conducts research, devises
strategies and coordinates collaboration of assigned projects.
Scope
This position works in the
Vice Chancellor for Human Resources’ Office. Work contacts may include
college and District administrators, faculty, staff, a variety of community,
governmental and business organizations, other educational institutions and the
public. Equipment used includes standard office equipment.
Supervision Received
This position reports to
the Vice Chancellor for Human Resources; receives general direction regarding
routine and standard matters and specific instructions regarding non‑routine
and sensitive matters.
Supervision Exercised
Depending on
location/department, may provide work direction to office staff and
consultative advice to a variety of administrators and staff throughout the
District.
Representative Duties
Recommends strategies and
implements hiring enhancement initiatives; recommends action plans and
coordinates initiatives resulting from revised policies and regulations
approved by the Board: Hiring of
Relatives, Special Services Employment Contracts, Employment Standards etc;
participates in the implementation of targeted division organization structure
changes resulting from recommendations of the HR consultant; performs special
projects for the VC HR to include implementation of District/college policies and
procedures, planning, organization, and administration of functional areas
related to the office of the VC HR; coordinates departmental or division
programs, initiatives, and meetings as assigned; may prepare recommendations
regarding staffing patterns organization structure, and personnel selection; maintains liaison relationship
with assigned District/college offices, faculty, staff and other educational
institutions and the community; identifies business and employee training
needs, related issues and trends and develops programs or operational changes
to address those needs; collects and analyzes data for implications regarding
policy implementation, project, and/or program initiatives; may consult with
faculty or administrators regarding program evaluation; monitors the operation of
assigned programs; participates on assigned college and/or District committees
and task forces; represents the VC HR as directed; performs related duties as
assigned.
Knowledge and Abilities
Knowledge of: Human
Resources management that may include any of the following areas of personnel
practices relative to recruitment, employment, employee relations, grievance
and appeal processes, employee training, HRIS systems, evaluation methods,
salary administration, payroll, benefits and retirement; affirmative action principles
and multi-cultural constituencies; federal and State laws; healthcare
legislation; principles and practices of policy group negotiation and
employee/supervisor conflicts; progressive discipline and employee performance
appraisal philosophy; national recruitment techniques; statistical concepts and
data collection methods..
Ability to: represent the
Vice Chancellor for Human Resources to a wide variety of constituencies;
coordinate projects and activities with others; work independently; remain
current regarding trends and developments in human resources; research and
develop strategies and recommend direction for programs; exercise considerable
judgment and discretion; communicate effectively orally and in writing;
establish cooperative working relationships with persons contacted in the
course of performing assigned duties.
Training and Experience
Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be a college degree in human resources management, personnel administration or related field and/or extensive professional experience in the administration of complex human resources.
Special Conditions of
Employment
May attend events on
evenings and weekends. Some positions may require a Class D driver’s license.
Working Conditions
This class specification is
intended to indicate the basic nature of positions allocated to the class and
examples of typical duties that may be assigned. It does not imply that
all positions within the class perform all of the duties listed, nor does it
necessarily list all possible duties that may be assigned.