MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: DIRECTOR ADMISSIONS, REGISTRATION & RECORDS

GRADE: 18

JOB CODE: 0440

FLSA: EXEMPT

Job Summary

Directs all phases of student admissions, registration, student records, transcripts, maintenance and updating of course rosters and reporting for graduation, veteran certification, athletic eligibility, and related areas.

Scope

This position works in the area of college admissions, registration and records. Work contacts include administrators, faculty, staff, students and the public. Equipment used includes standard office equipment.

Supervision Received

This position reports to an assigned administrator responsible for the area of admissions, registration and records; receives general direction regarding routine and standard matters; specific instructions regarding non‑routine and highly sensitive matters.

Supervision Exercised

Depending on location/department, may supervise the positions of Admissions/Records Technician, Admissions/Records Clerk, Information Clerk, Student Services Specialist, Administrative Secretary, Administrative Assistant and/or other assigned staff; may also be responsible for supervision of veterans’ affairs office.

Representative Duties

Responsible for administering admissions, records and registration program at the college; plans, organizes, implements and supervises admissions enrollment and certification activities; coordinates functions with other college personnel; ensures compliance with state, federal and district regulations; develops and administers policies pertaining to the overall record keeping function of the college including class rosters, student applications, permanent records, transcripts, credits, grading, withdrawals, computer processing and statistical information; rules on student eligibility questions for athletes, honors and residency; responsible for the security and confidentiality of student records; advises and enforces college policies relating to admissions, registration and records; works with federal agencies; prepares and certifies enrollment reports for state aid; assists with internal and external audits; serves on certificate committees which rules on eligibility documentation for graduation and certificate programs; supervises awarding of credit through transfer, credit by exam, credit by evaluation, credit by articulation; recommends and enforces standards regarding admissions; responsible for the publication of the class schedule; assists with or may be responsible for college catalog publication; formulates and interprets policies regarding record‑keeping and grading; meets and corresponds with students to resolve problems; coordinates articulation with other schools; prepares and administers budget; prepares reports on instructional data and student enrollment; authorizes tuition refunds; hires, evaluates, supervises and trains staff; authorizes admission and may provide guidance to international students; administers tuition and fee requirements; responds to subpoenas; may be responsible for organizing high school visitations; maintains custody of the college seal; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: college registration and records maintenance procedures; computerized on‑line registration systems; governmental and special funding guidelines and regulations applicable to college admissions and registration functions.

Ability to: organize and manage college record keeping function; supervise the work of others; prepare, maintain and interpret statistical data; prepare and administer budgets; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be a college degree in a related field and/or proven experience in a supervisory or management capacity in college admissions, registration or records.

Special Conditions of Employment

Position may require incumbent to work extended hours.

Working Conditions

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.