MARICOPA COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

TITLE: DIRECTOR FINANCIAL AID

GRADE: 18

JOB CODE: 0590

FLSA: EXEMPT

Job Summary

Plans, directs and administers a comprehensive financial aid program of federal, state and local grants, scholarships, outreach services, loans and other types of financial assistance at a community college.

Scope

This position works in the area of student services or financial aid. This position has planning and operational responsibility and authority to administer all aspects of the financial assistance programs at an assigned college. Work contacts include administrators, faculty, students, staff, federal/governmental financial aid agencies, regional and national organizations, and the public. Equipment used includes standard office equipment.

Supervision Received

This position reports to an assigned administrator; receives general direction regarding routine and standard matters; specific instructions regarding non‑routine and highly sensitive matters.

Supervision Exercised

Depending on location/department, may supervise the positions of Assistant Director Financial Aid, Financial Aid Technicians, Financial Aid Clerk, Veterans Records Technician, Athletic Specialist, Coordinator Veteran Services, Administrative Secretary, Clerk Typist and/or other assigned staff.

Representative Duties

Plans, directs and administers a coordinated districtwide financial assistance program; reviews applications, examines needs, resources, federal and state regulations and assists in providing financial information to students; assists students in completing applications; processes applications for financial aid including determining eligibility, award amounts and notification of students award; may develop and implement programs for students on money management and personal budgeting; prepares documentation and validations and resolves students appeals; may be responsible for the certification and monitoring of enrollment for students receiving veteran’s benefits; may oversee the coordination of the Veteran Services Program; supervises staff and provides orientation and training; monitors program methods of operation to detect success‑failure ratio and maintain effective administrative procedures; plans and reviews requirements and established goals and ensures compliance with federal, state, institutional, private and District regulations; reports expenditures of aid as required; establishes and maintains operational and financial aid budget; prepares and administers budget; projects and plans for increases in college size and financial aid program size; develops, reviews and advises on federal, state, college and private sources of funds; coordinates with information technology and recommends enhancements to the financial aid systems; represents the financial aid office to other colleges, private and public organizations and institutions, community, state and federal personnel and divisions; serves on committees as appropriate; responsible for security and confidentiality of assigned records; prepares announcement materials for publicity, workshops and resource development; writes reports and responds to surveys; may make oral presentations; ensures confidentiality of files; may coordinate student placement/employment function; performs related duties as assigned.

Knowledge and Abilities

Knowledge of: state and federal (Title IV) financial assistance programs; student financial needs; management methods, practices and procedures, compliance and reporting standards; financial and statistical record keeping and reporting; accounting methods and practices; financial aid computer systems and software.

Ability to: plan and direct the activities of financial aid programs and staff; read, interpret and explain college/district/federal/state policies and procedures regarding financial assistance programs; prepare and monitor various budgets; interpret statistical data; make oral presentations; supervise and train staff; work cooperatively with others; maintain confidential information; communicate effectively orally and in writing; establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Training and Experience

Any combination of education, training and experience that provides the required knowledge and abilities. An example of this would be a college degree in management, administration, business, education, public administration, finance and/or a related field with experience in financial record keeping and reporting with supervisory experience.

Special Conditions of Employment

Working Conditions

Positions in this class may require prolonged monitor viewing.

This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.