TITLE: DIRECTOR STRATEGIC BUSINESS SUPPORT SERVICES
GRADE: 20
JOB CODE: 1107
FLSA: MANAGEMENT
Job Summary
Plans, directs, evaluates and oversees the administration of a full range of district-wide support services functions including but not limited to procurement and contracting services and auxiliary services including district-wide food service and vending operations, district-wide bookstore services, surplus property services, and district-wide intercampus mail services and real estate management and acquisition; acts as the Chief Procurement Officer for MCCD.
Scope
This position works in the area of Business Services. Work contacts include the MCCD Governing Board, administrators, faculty, staff, students and parents, state and local governmental and community agencies, public and private industry, consultants, attorneys, representatives of local, national and international colleges and universities and related organizations and the general public. Equipment used includes standard office equipment.
Supervision Received
This position reports to the Vice Chancellor for Business Services; receives general direction regarding routine matters and specific instructions regarding non-routine matters; broad latitude given in the development and design of policies, procedures and guidelines as well as programs relating to procurement and contracting, auxiliary services, real estate, and support services.
Supervision Exercised
Supervises Purchasing and Auxiliary Services managers and
supervises, staff, students, and temporaries as well as the activities and
actions of Food Service and Vending Services and Bookstore Management and staff
at MCCD locations. Leads district-wide committees as requested.
Representative Duties
Develops strategies, long range plans and vision for
District’s support services including purchasing, contracting, receiving,
intercampus mail, copy services and surplus property management and
district-wide food service, vending and bookstore operations and real estate
programs; plans, directs, implements and evaluates the areas which include
purchasing, contracting, receiving, intercampus mail, copy services and surplus
property management and district-wide food service, vending and bookstore
operations, real estate management and directs the management of those areas;
develops and maintains partnerships with small businesses and community based
organizations; advises Governing Board members, College Presidents, District
management and administrators on high level and sensitive procurement and
contracting issues, as well as Auxiliary Services programs, real estate
strategies and acquisitions and issues with ethical implications; plans,
develops, gains approval for and implements MCCD procurement policies and
procedures, surplus property policies and procedures, support services program
design and operations and district-wide privatization guidelines; advises
policy governance in areas of fiscal, auxiliary service, real property,
ethical, risk related activities and operation issues; plans, directs and
evaluates strategies to link procurement and contracting activities
strategically with the mission of MCCD to improve diversity of its supplier
base; interprets and maintains compliance with federal and state and local laws
and advises others on them, serves as authority in review on rulings relating
to bid protests and contract disputes; researches demographics, student and
general population growth patterns, zoning issues, urban planning, site
suitability, cost factors, and transportation access for real estate decisions
and oversees property easement and property acquisition and disposition issues;
directs the implementation and management and review of a comprehensive
district-wide procurement purchasing card program; administers and coordinates
the design and development of automated procurement systems and their
coordination and integration with related system modules and facilitates
development of training materials and programs for system users; consults with
Government Relations on federal and state legislation relating to business and
operational issues; represents the District before the legislature on matters
relating to procurement and privatization; prepares reports for the District, the
Governor’s office and Legislative councils; prepares proposed policies and
procedures for the Arizona college business officials and other groups;
designs, coordinates and facilitates district-wide training programs on risk
assessment, procurement and contracting issues; designs, proposes, staffs,
manages, monitors and reports on special programs such as the alternative fuels
fleet conversion program and the fifteen passenger van phase-out program;
serves as member of the Maricopa Integrated Risk Assessment team, design to
integrate the concepts of risk assessment into all job functions and
responsibilities; supervises assigned staff; serves as a member of other teams
and work groups; performs related duties as assigned.
Knowledge and Abilities
Knowledge of: procurement, real estate, and contract law,
policies, practices, procedures and ethics, auxiliary services operations in
educational institutions; financial and statistical analysis; strategic
planning, risk management, data collection methods, computerized accounting,
financial and purchasing systems; financial and strategic planning; budget
administration, policy analysis; and state and federal legislative processes.
Ability to: provide leadership and strategic direction for
complex departments and district-wide programs and services requiring
continuing district-wide coordination; effectively market the District as a
valuable business partner in the community, evaluate contractor performance;
manage contracted services; direct a centralized purchasing and auxiliary
services function; communicate effectively orally in writing and establish
cooperative working relationships with persons contacted in the course of
performing assigned duties; recommend direction for programs; administer
budgets; interpret policies, procedures and governmental regulations; analyze
data to arrive at valid conclusions, recommendations, and plans of action;
design and implement centralized district-wide systems and programs; exercise
considerable judgment and discretion in establishing and maintaining good
working relationships with District and community contacts; prepare
comprehensive reports and represent ideas clearly and concisely, both orally
and in writing, select, motivate and develop personnel; plan, coordinate, and
direct the work of staff engaged in various professional, technical, and
clerical functions; provide district management with advice and information;
work independently.
Training and Experience
Any combination of education, training, and experience that
provides the required knowledge and abilities.
An example of this would be a college degree in Business Administration
or Purchasing and Materials Management or a related field with professional
certification from a professional purchasing organizations and/or extensive
professional experience in the administration of complex procurement and
auxiliary services programs in a very large, multi-campus organization with an
emphasis in the areas of food service, bookstores, and real estate. Experience
in the application of new technologies in the fields of expertise. Considerable
supervisory and management experience required. Procurement certification
desired.
Special Conditions of Employment
This class specification is intended to indicate the basic
nature of positions allocated to the class and examples of typical duties that
may be assigned. It does not imply that
all positions within the class perform all of the duties listed, nor does it
necessarily list all possible duties that may be assigned.