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How do I find my Enterprise ID?
How do I sign in with my Enterprise ID?
How do I request department changes?
How do I request approver role changes?
Where can I find a tutorial on originating an RPS?
Where can I find a tutorial on approving an RPS?
What criteria can be used to search for an RPS?
Will there be an email alert that an RPS is about to expire?
Should someone begin working before an RPS is created?
Will the online RPS handle overtime and extra pay (i.e. pager, shift diff, etc)?
What jobcodes do I use when creating an RPS?
Can the creator and the approver be the same person?
Can a person be paid at a rate that is not in the pay range for a jobcode?
What if the employee to be hired does not have an Emplid assigned yet?
Does the I-9 packet need to be completed before an online RPS can be entered?
Is there a way to check if an employee is working at another location?
How can multiple accounts be entered on an RPS?
Will the originator know if there is no Department Head assigned?
Will the RPS need a Grants manager approval?
If an RPS has multiple employees, do they have to use the same account code?
Can you remove an employee from an RPS if their assignment ends early?
What if the original hours for a RPS extend longer than what the RPS was originally allocated for?
Will RPS funds be encumbered (reflected) in CFS?
When will the originator of a RPS know that the RPS has been approved?
If a RPS is cloned, does it need to go through the approval process again?
How will ASRS eligibility be determined?
If several employees are on a RPS, can the RPS be approved/rejected for just one employee?
If an approver is unavailable, will someone else be able to approve for them?
Is there a way to route an RPS so that a specific person can approve it?
Can approvers modify an RPS without rejecting it?
Click on
the following link to
access instructions on how to find your
Click on the
following link to login to PeopleSoft HRMS
using your
PeopleSoft
HRMS Login Page
Click on the
following link to access the form to request
department additions and changes.
Department
Table Additions or Changes
Click on the
following link to access the form to request
approver role additions, deletions, and changes.
Approver
Role Changes
Click
on the following link to access a tutorial on originating an RPS.
Creating
an Online RPS
Click
on the following link to access a tutorial on approving an RPS.
Approving
an Online RPS
Select any existing RPS in any status, click the clone button, modify the new RPS, and save or submit.
The following fields can be used to search for an existing RPS:
Document Type
Document Number
Location Code
Department ID
Jobcode
Emplid
Name
Originator ID
Originator Name
Document Status
In the current release there are no email notifications to alert the originator that an RPS is about to expire. This may be addressed in a future release.
It is strongly recommended that no one should begin working before a new hire packet and RPS are completed and approved.
No, but future releases may address this.
Click on the following link to access a
listing of temporary
employee jobcodes, descriptions, and pay rates.
Jobcodes 2007/2008
Jobcodes 2008/2009
No, an originator can only cancel an RPS that has been rejected or saved but not submitted.
Yes, the creator can approve an RPS that they originated if they have the appropriate approver role. However, they cannot approve an RPS where they are the employee being hired.
No, the rate entered must be within the Min/Max rates that are shown for the jobcode. If there is not a jobcode that pays the desired rate, please submit via paper.
An Emplid must be assigned through the new hire process before an RPS can be created.
Yes, the I-9 form must be completed before the employee can be hired. When the employee is hired an Emplid is assigned which will be used to create the RPS.
Yes, but not within the RPS. Each College can review the multiple location report that will list employees that are working at more than one location. An originator should look to see if the prospective employee is working on another RPS before creating a new one for that employee. This report is provided by the payroll department.
In the job information section click the plus sign to add another account code. The percent fields for all of the account code lines must total 100%.
Yes, the originator will receive an error message if no Department Head is assigned when they try to add the RPS.
Only if an account used on the RPS is a grants account.
Yes, anything in the job information section applies to all the employees on the RPS.
Yes, by modifying the end date. This can
be done by the originator of the RPS or an Administrator in College HR
by entering the new date in the "revised end date" field on the RPS and
clicking the "Submit Revision" button. The revised end date must be
after the current date and before the original end date.
A new RPS must be created to extend beyond the original end date. This can be done by cloning the RPS, change the dates and submit for approval.
No. PeopleSoft RPS functionality does not interface with CFS. The RPS funds will not automatically be encumbered in CFS.
The originator will have to login to Peoplesoft to view the status of the RPS. The status of the RPS will indicate “ready to hire”.
Yes.
If the employees on the RPS are entered with 20 or more hours over 20 or more weeks, they will be enrolled in ASRS and have deductions taken from their checks.
No. The RPS is approved/rejected as a whole.
An approver can reassign their work to someone else if they are going to be out using the My System Profile page within PeopleSoft. Each location will also have a Job Hire Administrator that can approve at any level in the absence of an approver. Click here for a tutorial (Link Coming Soon).
Only the VP/Division Head approver can be changed to a specific person. The RPS will be routed to all approvers in the other (College HR, Business Manager and Grants) roles.
Yes, however it is recommended that they reject the RPS and let the originator make any necessary corrections so that all approvers will see the modification.
District Technology Training Services 480-731-8287
HelpDesk (Technical Issues):
CGC - 480.732.7025
DO - 480.731.8632
EMC/Southwest Skill Center - 623.935.8999
GCC - 623.845.3555
GWC - 602.286-8411
Maricopa Skill Center - 602.238.0060
MCC - 480.461.7217
PC - 602.285-7200
PVC - 602.787.7780
RSC - 480.517.8600
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SMC - 602.243.8324