Instructions for Completing a
Contract for Professional Services

When Should This Form Be Used?

Use this Form for outside professional services such as consultants and program designers. Note that the Purchasing Department’s Purchasing Procedures Manual applies to the purchase of services through this Form. If you have any questions about whether or how much competition is required for the services you are buying, contact the Purchasing Department at 480.731.8520.

Do Not Use this Form to Purchase Services:

• Where the contractor is a current employee of the District or has been an employee in the last 12 months. See Conflict of Interest.
  
  
• If they are routine, such as equipment repair or building maintenance.
  
  
• Where the type of services supplied and how they are performed (such as most teaching services) create more of an employment relationship rather than an independent contractor relationship under applicable law. See Professional Services Contracts vs. Employment Contracts.

The person who is requesting the services and who will be monitoring the Contractor’s performance.

Who Will Sign This Form For The District?

The following things must take place before the Assistant General Counsel signs:

• The person requesting the services must thoroughly complete the Form.
• The appropriate fiscal officer must review the completed Form and initial it.
• There must be an approved requisition for the contract in CFS.
• The Contractor must sign the Form and provide the complete
  information requested from it on the Form, including tax identification number.

When Can The Contractor Begin Work?

Not until all the procedures listed above are complete and the District has issued a purchase order.

Where Do You Get the Forms?

You can order Professional Services Contract forms through Relizon, click here to order or you can download the form here:

Contract for Professional Services

Tips To Expedite Processing

There must be an approved requisition for the contract in CFS. This means that CFS must show that the requisition has been "APPROVED & RESERVED " before the contract will be forwarded for
signature.

Do not submit contracts after-the fact. Legal is not able to sign a contract after the service has been provided. If this happens, then submit a copy of the invoice and an explanation of why it was late to Legal along with the contract so that we can authorize payment as a claim. The contract will not be signed.

Make sure that the gray box at bottom of the contract is completed by the campus, including the requisition number and fiscal officer’s initials. For amounts $10,000 and above, please send the contract to Purchasing for approval. They will need to review the competitive bids and approve the contract before sending it to Legal for signature.