for Completing a
Contract for Professional Services
When Should This Form Be Used?
Use this Form for outside professional services such as consultants
and program designers. Note that the Purchasing
Departments Purchasing Procedures Manual applies to the
purchase of services through this Form. If you have any questions
about whether or how much competition is required for the services
you are buying, contact the Purchasing Department at 480.731.8520.
Do Not Use this Form to Purchase Services:
This Form will be returned if it isnt
completely or correctly filled out.
Who Should Complete This Form?
The person who is requesting the services and who will be monitoring
the Contractors performance.
Who Will Sign This Form For The District?
The following things must take place before
the Assistant General Counsel signs:
The person requesting the services must thoroughly complete
the Form, including the very bottom gray section that says "TO BE COMPLETED BY CAMPUS/UNIT ONLY." Be sure to put the requisition number on the contract.
The appropriate fiscal officer must review the completed Form
and initial it.
There must be an approved
requisition for the contract in CFS. When creating the requisition, be sure to put in the "Description" field that a contract is going to Legal. No PO should be created until after the contract has been signed.
The Contractor must sign the Form and provide the complete
information requested from it on the Form, including tax identification
The original, signed form must be submitted to Legal for signature. Scanned, faxed or copied versions of the contract will not be accepted.
When Can The Contractor Begin Work?
Not until all the procedures listed above are complete and the
District has issued a purchase order.
CHANGES TO CONTRACT
If the services change or additional work is needed under
the contract which causes an increase in fees the change must
be in writing and signed by the Assistant General Counsel.
It is not appropriate to initiate a new Contract for Professional
Services Form for that changed or additional work. Use the
to Contract for Professional Services Form.
Do You Get the Forms?
You may download the form from the Legal Department’s Business Law and Contracts web page. You may also download the form here
for Professional Services
Tips To Expedite Processing
There must be an approved requisition for the contract in CFS. This
means that CFS must show that the requisition has been "APPROVED
& RESERVED " before the contract will be forwarded for
Do not submit contracts after-the fact. Legal is not able to sign a contract
after the service has been provided. If this happens, then submit a copy
of the invoice and an explanation of why it was late to Legal along with
the contract and written approval from your college's president so that we can authorize payment as a claim. The contract
will not be signed.
Make sure that the gray box at bottom of the contract is completed
by the campus, including the requisition number and fiscal officers
initials. For amounts $10,000 and above, please send the contract
to Purchasing for approval. They will need to review the competitive
bids and approve the contract before sending it to Legal for signature. If the contract is being paid for with funds from a grant, the Grants Office and Grants Accounting Office will need to approve the contract as well.