Changes in Process to Allow for Greater Participation
engagement in matters of governance has long characterized Maricopa's
of that community are seldom reluctant to voice opinions on policy
issues through e-mails, web postings, or appearances at Governing
Board meetings and similar gatherings.
Maricopa's governance system values this engagement is no doubt
reflected in the administrative regulation process that the Governing
Board implemented some years ago. Now, thanks to procedural changes
that were approved earlier this year, the means to make a difference
in that process are even greater.
regulations are District-wide statements and directives that issue
ultimately from the Chancellor. The procedures for adopting regulations
have always called for an opportunity for the internal community
to comment on any proposed regulation. The new changes serve to
expand that opportunity.
group or individual from the internal community may initiate an
administrative regulation. The adoption process begins if a District
vice chancellor chooses effectively to sponsor that proposed regulation.
The new changes to the process for adopting administrative regulations
insert a new step at the early stages with the intent of fostering
internal dialog. Now, following the vice chancellor's review (and
preliminary support) of a proposed regulation, he or she submits
the "draft regulation to the president of each district-wide
employee job group, with invitation to provide preliminary comment"
to that vice chancellor.
vice chancellor may "also elect to send the draft to various
leadership councils as appropriate for the topic."
the new changes, the next stage in the adoption process-submission
of the proposed regulation as an information item to the Chancellor's
Executive Council (CEC)-may occur "no less than 30 days following
submission of draft language to employee job group presidents."
modifications to the administrative regulation adoption process
implicitly suggest that employee leadership make available to their
constituents the substance of new regulations under consideration.
Moreover, the prescribed 30-day minimum seeks to afford ample opportunity
for those constituents' review.
this preliminary review by employee group membership occurs early
in the adoption process further ensures a meaningful opportunity
for input; the proposed regulation is, by that point, subject to
for even more comment, however, remain. After the vice chancellor
submits the proposed regulation for the first time to CEC, it is
posted on the administrative regulations web page maintained under
the auspices of the District's Manager of Governance and Ombuds
Services. Comments to the proposed regulation are solicited "for
a minimum period of two weeks."
comments are not superfluous; rather, the process mandates that
any comments received at this stage be "reviewed for consideration
of redraft of proposed language."
a second review by CEC, as well as one by the General Counsel, the
proposed regulation may be either approved by the Chancellor or
returned for further consideration.
find out more about the Maricopa Community College District's governance
structure, visit http://www.maricopa.edu/publicstewardship/governance/index.php.
in the Fall 2004 Edition of In Brief