By-laws Change Process (MS Word Format)
**MAT By-Laws (Adobe PDF File)**
ARTICLE I – Name of Organization
The name of this organization shall be the Management/Administration/Technology
employee group (MAT).
ARTICLE II – Purpose of the Organization
The purpose of this organization shall be to represent MAT employees and their interests.
Section 1 – Vision
To support MAT employees in their continued contributions to the Maricopa County
Community College District teaching and learning organization by recognizing, developing,
and promoting the needs of the MAT membership.
Section 2 – Mission
To continually improve the ability of the MAT Executive Council to provide leadership and
services to represent and respond to the changing needs of the Maricopa County Community
College District MAT membership.
Mission Statement Goals
1. To encourage an open, positive, and fear-free work environment.
2. To improve the process of Collaborative Deliberations for MAT policies, salaries, and
benefits.
3. To ensure due process is followed regarding MAT policies.
4. To promote MAT representation on District and college decision making bodies including,
but not limited to: Financial Advisory Council, budget development committee, other
executive committees.
5. To enhance Professional Growth, Sabbaticals and renewal opportunities.
6. To advance the Statement of Values (adopted 1995), as described in the MCCCD Vision
Statement, with regard to our working relationships with employees, students, and the
community.
ARTICLE III – Constituency
Section 1 – Identification as a MAT Employee
Any employee covered by the Management, Administration, & Technology Policy Manual,
as identified in section 1.3, is a MAT employee.
Section 2 – Identification as a MAT Member
Any employee who has paid his/her annual District-wide MAT dues as set by the MAT
Executive Council (MEC).
ARTICLE IV – MAT Employee Group Meetings
Section 1 – Annual Meeting:
An annual meeting of MAT employees will be held to conduct MAT related business.
Section 2 – Special Meetings:
Special meetings of the MAT Employee Group may be called by the President of MEC or
by one-tenth of the MAT employees and a quorum of MEC (see Article V, Section 8).
Section 3 – Notice of Meetings:
Written or electronic notice of the date, time and place of any meeting shall be distributed to
the membership at least five (5) days in advance of the meeting.
Section 4 – Quorum:
Twenty-five percent (25%) of MAT employees at any given meeting shall constitute a
quorum.
ARTICLE V – MAT Executive Council
Section 1 – General Powers:
The MAT Executive Council shall be the official representative entity of MAT employees.
Section 2 – Composition of the Executive Council:
The members of MEC will consist of no fewer than 12 and no greater than 25 members.
The Council should include the President; the Past President; the President-Elect; Secretary;
Treasurer; and Dues Coordinator; one (1) elected member from each of the following
clusters: I - grades 13-14, II - grades 15-17, III - grades 18-21; and one representative from
each District unit. At his/her discretion, the MAT President may appoint members-at-large
(see Section 3:C).
Section 3 – Selection of the Executive Council:
The MAT Executive Council shall be chosen by the following procedure:
A. Officers:
1. The MEC President will solicit nominations from the MAT Executive Council and
will submit a proposed slate of candidates to the MEC for ratification.
2. The candidate slate will be voted upon by the MEC at the May organizational
meeting.
3. The President-Elect shall assume the duties of the President at the Council's first
meeting of the new fiscal year.
B. Unit Representatives
Each unit (MCCCD Colleges and District Office) shall elect a member to be its
official unit representative to MEC. The unit representative shall serve as the primary
MEC member responsible for disseminating information and materials back to his or
her respective unit constituency.
C. Cluster Representatives
1. The president will appoint (with the ratification of the Executive Council) a
Nominating Committee.
2. The Nominating Committee will solicit nominations from all membership in each
cluster and will submit a proposed slate to MEC for ratification.
3. The candidate slate will be voted upon by the cluster membership through a paper or
electronic mail vote so that the results can be posted no later than April 30.
4. If an Executive Council member representing a cluster is promoted to a permanent
position in a different cluster, a vacancy will occur in the original MAT Executive
Council cluster representative, and the promoted member will become a member-atlarge
if a vacancy exists. If a vacancy does not exist, the President may appoint the
promoted member to the MAT Executive Council (in excess of the 25 Executive
Council membership limit) for the duration of the promoted member's original term.
This appointment shall be subject to the ratification of the MAT Executive Council.
D. At-Large Representatives
At-large members of the Executive Council shall be appointed by the President and
ratified by a majority vote of the Executive Council. Appointment of at-large
members will be in response to special needs identified by the Executive Council
membership. The Executive Council President may accept names submitted by a
college or District MAT Employee Group.
Section 4 – Term of Office:
Installation of elected MAT Executive Council members will occur on or before the first
Executive Council meeting of the new fiscal year. Unit Representatives will be elected and
serve either a one-year or a two-year term dependent upon their respective unit's policies or
by-laws. (Cluster Representatives will be elected or appointed to serve a two-year term
beginning July 1, and may not be elected to serve more than two consecutive terms. At-large
members will serve for the duration of the fiscal year in which they were appointed.
Section 5 – Vacancies:
When a vacancy occurs in the MAT Executive Council, the President shall appoint a MAT
Employee to fill the unexpired term. This appointment shall be subject to the ratification of
the MAT Executive Council.
Section 6 – Removal:
Any elected or appointed member of the MEC may be removed by a majority vote of the
full MEC.
Section 7 – Regular Meetings:
The Executive Council shall determine the time and place for the holding of regular
meetings of the council.
Section 8 – Special Meetings:
Special meetings of the Executive Council may be called by or at the request of the
President or any four members of the Executive Council. The person or persons authorized
to call special meetings of the Executive Council may fix the place for holding any special meetings. Written or electronic notice of the date, time, place and agenda item(s) of any
special meeting shall be distributed to the Executive Council at least two (2) business days
in advance of the meeting (except in case of emergency). Only the agenda item(s)
announced in the notice shall be considered during the special meeting.
Section 9 – Quorum:
A quorum for transaction of business shall demand a minimum of forty (40) percent of MAT
Executive Council, one of which must be the president or designee.
Section 10 – Dues:
The MAT Executive Council shall assess annual dues to all members of the MAT Employee Group. These dues shall be due and payable on the first day of the fiscal year, July 1st, and shall be made payable to MAT. Payment of dues is at the discretion of employees. All expenditures of funds from the dues account shall be approved by the MAT Executive Council. Expenditures in excess of $100 require advanced approval.
ARTICLE VI – MAT Executive Council Officers
Section 1 – President:
The President shall preside over all meetings of the Executive Council and of the MAT
members and, in general, perform all duties incident to the office and such other duties as
may be prescribed by the Executive Council. These duties include appointments to MEC
and District committees (e.g., Financial Advisory Council, Common Policies, Employee
Benefits Advisory Committee, and the WLG/AAWCC Group, etc.), as well as vacancies on
the MAT Executive Council. Such appointments are subject to ratification by the MAT
Executive Council. The President shall request that the MAT Executive Council's financial
records are audited annually, at the close of the MCCCD fiscal year. Audit results shall be
distributed to all members of MEC.
Section 2 – President-Elect:
The President-Elect shall assume the duties of the President in his/her absence. The
President-Elect shall act as the Parliamentarian for the Executive Council and assure that all
activities are conducted in accordance with the by-laws. The President-Elect shall perform
other duties that may be assigned by the President or the Executive Council.
Section 3 – Past President:
The Past President will serve as a resource/historian to the current Executive Council.
Section 4 – Secretary:
The Secretary shall keep the minutes of the MAT employee meetings and of the Executive
Council; see that all notices are duly given in accordance with the provisions of these bylaws;
keep a membership roster; and perform all other duties incidental to the office of
Secretary.
Section 5 – Treasurer:
The Treasurer shall represent the MCCCD MAT Employee Group in, and be responsible
for, the expenditure of funds in accordance with the directions of the MAT Executive
Council; shall maintain appropriate financial records, shall be ready whenever required to
give the MAT Executive Council all funds and records, and shall give these records and
funds to the incoming treasurer at the end of the term of office; and perform all other duties
incidental to the office of Treasurer. The treasurer shall make available all financial records
for the annual audit and any other audits as deemed necessary by the MAT Executive
Council.
Section 6 – Dues Coordinator
The Dues Coordinator shall be responsible for the receipt and deposit of funds from
membership dues and maintenance of financial records. Additionally, the Dues Coordinator
will be responsible for conducting an annual dues collection campaign.
ARTICLE VII – MAT Executive Council Committees
Section 1 – Committee Oversight
Committees identified in this section shall conduct committee business. Policy and
procedure changes shall be submitted to the MAT Executive Council for approval.
Section 2 – Award and Recognition Committee:
An Award and Recognition Committee shall be composed of the President-Elect, each
cluster representative and up to two additional members appointed by the President from the
MAT Employee Group. The committee will solicit and accept nominations for awards and
recognitions from the MAT employee group. The Committee members will submit a list of
awardees to the MAT Executive Council for ratification. The presence of three (3) members
shall constitute a quorum for the Committee, and the affirmative vote of the majority shall
be necessary for the adoption of any resolution.
Section 3 – Collaborative Policy Development Committee:
A Collaborative Policy Development Committee shall be composed of the President of the
MAT Executive Council, the immediate Past-President, and each cluster representative. The
President may appoint up to two additional members from the MAT Employee Group.
These appointments must be ratified by the MAT Executive Council. The presence of a
majority of the members shall constitute a quorum of the Collaborative Policy Development
Committee and a majority vote shall be necessary for the adoption of any resolution.
Resolutions and recommended actions shall be submitted to the MEC for ratification. The
Collaborative Policy Development Committee shall serve as the official voice of the MAT
Employee Group in regard to wage, salary, benefits, and MAT Policy Manual issues.
Section 4 – Professional Growth Committees:
The MAT Professional Growth Committee, an oversight body, will consist of the MAT Executive Council President (or designee), the MAT Executive Council President-elect, and the chairs of each MAT Professional Growth Subcommittee (Certification, Sabbatical, and Tuition/Activities). This committee will be responsible for addressing any complaints regarding Professional Growth that are unable to be reasonably addressed (irreconcilable complaints) by the appropriate subcommittee mentioned previously. The members of this committee agree to meet, as needed, to discuss and determine the appropriate course of action for all irreconcilable complaints. All decisions and actions will be determined by a majority vote of the Professional Growth Committee and will be considered final.
Section 5 – Grievance/Collaborative Resolution Committee:
A grievance Committee, which will act in accordance with the current MAT Policy Manual,
will be appointed by the MAT Executive Council President and ratified by a majority of the
MAT Executive Council.
Section 6 – Other Committees:
Other committees may be established by majority vote of the MAT Executive Council.
Members shall be appointed by the President and ratified by majority vote of the MAT
Executive Council.
Section 7 – Vacancies:
The President shall make appointments to fill committee vacancies. Such appointments shall
be ratified by majority vote of the MAT Executive Council.
Section 8 – Rules and Guidelines:
Each committee shall establish and maintain rules for its own governance, which shall be
consistent with the MEC bylaws or with the rules adopted by the MAT Executive Council.
Each committee shall establish and maintain guidelines delineating its role, responsibilities,
and processes. These guidelines shall be presented to the MAT Executive Council for
approval.
Section 9 – Annual Report:
Each committee shall present a written report identifying accomplishments, issues, concerns,
and outcomes, at the June MAT Executive Council meeting. A copy of this report shall be
given to the incoming committee chair.
ARTICLE VIII – Amendment to By-laws
These by-laws may be amended, repealed, and/or new by-laws may be adopted by a simple
majority vote of the MAT Executive Council present at any regular meeting or special
meeting. All such changes must be made in accordance with the Change MAT Executive
Council (MEC) By-Law Process.
ARTICLE IX – Unit By-laws
MEC encourages individual units to establish and maintain unit-specific MAT Bylaws. In
doing so, no unit specific MAT bylaws shall supersede the District-wide MEC Bylaws, and
shall be written in such a fashion as to promote continuity with the District-wide MEC
Bylaws.
ARTICLE X – Voting
Each MEC officer, unit representative, cluster representative, and at-large member shall be
entitled to one vote on each matter that requires a vote of the MEC membership.
Approved by the MAT Executive Council 6/18/08
Amended Article V, Sec. 10 & Article VII, Sec. 4, 8/27/08
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