Instructions
MAT PG AWARD FUNDING per eligible MAT employee for the 2011/12 Fiscal Year is a maximum of $4000 (total of any combination of tuition, textbooks and/or activity awards based on available funds).
Download Form
- Activity Application (FY11-12) (doc)
- Activity Application (FY12-13) (doc) Please note, applications for the next Fiscal Year will be approved pending MAT PG funds allocation by Governing Board. You can apply for the next year activity starting 03/07/2012.
Contacts
- Chair, Sherri Basha, CGCC
- Brien Dieterle, CGCC
- Carolyn Miller , PVCC
- Corey Loucy, PVCC
- Michael Rosenberger, PC
- Murray Inman, RSC
- Gordon Inman, RSC
- Karen Johnson, SCC
- Donna Barnes, SMCC
- Rebecca Ramirez, SMCC
- Janet Felton, MCC
- Chitra Pandit, DO
- Frances Trotter, DO
- James Mitter, EMCC
- Ranie Mott, GWCC
- Mark Reed, GCC
- Angelica Mihailova, PG Coordinator
Resources
- MAT PG AWARD ELIGIBILITY:
- Regular, MCCCD board-approved, non-probationary employee (OSO, or OYO contract excluded)
- Salary is 51% or more from Unrestricted Fund 1 or Auxiliary Fund 2, grades 13-21 inclusive
- Not participating in the MCCCD early retirement program
- Not participating in a sabbatical program or on leave
- COMPLETE THE APPLICATION FORM. Incomplete applications will not be considered.
Applications MUST:- BE SUBMITTED prior to the start of the activity (conference/workshop),
- Include number of days, nights of lodging, and documented expenditures (airfare, mileage, meals). Check with your fiscal agent for daily meal allowance, or review the State of Arizona Reimbursement Rates (pdf).
- Be dated and signed by: Applicant, President, Vice-Chancellor, and/or Chancellor.
- Mileage or meals in Maricopa County
- Expenses for banquets, membership dues, recreational trips, expenses for residency requirements associated with upper level education opportunities, or meals included in the conference fee.
- ATTACHED TO YOUR APPLICATION:
INCLUDE ONLY documentation for:- Conference name, location, dates, agenda
- Costs – registration, lodging*, travel (airfare mileage-shuttle), & meals not included with conference or workshop. * Must include tax rate percentage and total cost of lodging
- Travel Request Forms, or any receipts
- Lengthy promotional material, speaker bios, etc.
- This sheet of instructions
- SUBMIT APPLICATION SETS: (a set is the application and supporting documentation)
MUST BE RECEIVED BY THE DEADLINE - first Wednesday (5 p.m.) of the month- A total of two (2) sets (individually stapled); one (1) original SET and one (1) copy.
- Send to your Campus MAT Professional Growth Representative
- FAX a set to your campus representative to meet the 5 PM deadline
- IMMEDIATELY SEND OR DELIVER the original and one (1) copy to your unit Tuition and Activities Representative
- APPLICATION REVIEW: The Tuition and Activities Committee meets once a month on Thursday, eight days after the Wednesday deadline.
- AWARDS ANNOUNCEMENT: The Tuition and Activities Chair/designee will send an e-mail notification regarding the committee decision, and the award amount to each applicant and campus fiscal office. Your award announcement does not authorize you to travel. Travel must be approved at your college/unit.
- AWARD NOT USED: Please CONTACT your Unit Tuition and Activities Rep, MAT Tuition and Activities Chair (mat.pgchair@domail.maricopa.edu) and fiscal agent immediately so the funds can be reallocated or used for another applicant.
- REIMBURSEMENT, AFTER ACTIVITY:
- Work with your fiscal office on any travel, conference, or seminar awards and funding transfers
- Make sure you have: Original receipts for: lodging, registration fees, airfare, shuttle or taxi
- Travel reimbursement requests must be submitted within 30 calendar days after completion of the trip (or by June 30th of the current fiscal year, whichever comes first). 1.15.4 Limitations If the activity concludes during the last half of June, special efforts must be taken to submit reimbursement requests by June 30th of the fiscal year for which the activity occurred.
- If your department paid for any expenses associated with the activity, it is the responsibility of your department to request a transfer from the MAT PG account. You must contact your fiscal agent with the transfer request and provide the designated/previously debited account number.
- MAT PG will reimburse up to approved amount. When any of the expenses exceed the awarded amount, reimbursement of the additional expense will be the responsibility of the employee or employee's department.
