About MAT Policy Professional Growth

General Information Activities/Conferences Book Reimbursement Certifications Sabbaticals Tuition

Questions or Comments?
Please contact your unit president or the appropriate committee chair.

Instructions

MAT PG AWARD FUNDING
Per eligible MAT employee for the 2011/12 Fiscal Year is a maximum of $4000 (total of any combination of tuition, textbooks and/or activity awards based on available funds).

1. MAT PG AWARD ELIGIBILITY
   • Regular, MCCCD board-approved, non-probationary MAT employee (OSO, or OYO contract excluded). Note: when a MAT employee moves from one MAT position to another MAT position where a new probationary period is required, the employee will still be eligible for the MAT PG funding, since the initial 6 months probationary period had been completed. Click here for additional information.
     • MAT employees are not eligible for the MAT PG funding during their first/initial probationary period only. For example: new external MAT employee, new from another policy group, new from specially funded position, break in service returning employee.
     • However, if the MAT employee got a new MAT position and is in the probationary period for that new position; they are still eligible for funding, because they already completed their first/initial probationary period and are grandfathered in for the benefits.
     • As of July 1, 2011, MAT employee probationary period is 6 months from the Board Approved Date.

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   • Salary is 51% or more from Unrestricted Fund 1 or Auxiliary Fund 2, grades 13-21 inclusive.
   • Not participating in the MCCCD early retirement program.
   • Not participating in a sabbatical program or on leave.
     
     
2. COMPLETE THE APPLICATION FORM. (Incomplete applications will be returned)
   • Please note – if you are requesting reimbursement for textbooks, you must complete a Book Reimbursement Request
   • Include the cost of tuition only - no fees (attach documentation of credit hour cost - invoice/account statement).
   • A separate application is required for each MAT PG funding quarter, based on the class's start date.
3. Tuition Reimbursements Rates - DO NOT INCLUDE FEES
   • Tuition reimbursement is at the current rate per credit hour of your college/university.
   • Please indicate if the University or College you are attending is a semester or quarter system.
   • You must include a copy of the tuition rates as found on invoice/account statement and/or the college's web site or from college literature.
4. SUBMIT APPLICATION SETS (a set is the application and supporting documentation)
   • MUST BE SUBMITTED PRIOR to the last day of class. (suggest applying before class begins
     NOTE: If the class is crossing the Fiscal Year (July 1st), you must apply in the Fiscal Year of the begin date of that course (i.e. if a class begins on or before June 30th, and ends July 1st or later, you must apply prior to the June application dead line).
   • SEND TO your MAT PG Representative
   • MUST BE RECEIVED BY THE DEADLINE - first Wednesday (5 p.m.) of the month
   • A total of Two (2) Sets (individually stapled): one (1) original SET, and one (1) copy
5. APPLICATION REVIEW: The MAT PG Committee meets once a month on the Thursday which is eight days after the Wednesday deadline.
6. AWARDS ANNOUNCEMENT:
   The MAT PG Chair/designee will send an e-mail memo regarding the committee decision and award amount to each applicant.
7. AWARD NOT USED/ALTERED:
   Notice of class/dates alteration or cancellation must be sent via e-mail to your unit MAT PG representative and the MAT PG Chair (mat.pgchair@domail.maricopa.edu) immediately so that the funds may be reallocated or used for another applicant.
8. REIMBURSEMENT, AFTER COURSEWORK COMPLETED
   
   • Reimbursement Requests must be made within 45 days after the completion of the course. If the grade is not posted within this period of time, or the class completion date has been extended beyond the date that it was originally specified, the extension will be granted, if the MAT PG representative and the PG coordinator are notified regarding the delay.
     • IMPORTANT: To be reimbursed from the current fiscal year funds: all required reimbursement documentation must be received by the MAT PG Representative prior to June 30, unless the class ending date falls after June 30th or the grade is not posted. Funds for all courses that fall into this category will be accrued, and reimbursed according to the above 45-day timeline.
   • Download the Educational Assistance Reimbursement Request (EARR) Form.
   • Once the course is completed, send the appropriate documents (listed below) to your MAT PG Representative
     1. Completed EARR form
     2. COPY of the Tuition Award Notice
     3. Proof of actual tuition charges (detailed invoice/account statement that verifies tuition cost and financial aid if applicable)
     4. Copy of posted official grade report with a final passing grade of a C or better
        Please Note:
     • If other letter grade, equivalent to passing the course, is posted attach a copy of your institution’s explanation of that letter grade.
       The course name on the grade report must match the course name on the award letter. 
     • If course had been changed, the e-mail notice of explanation must be attached.
   • The MAT PG Representative will review and verify all documents, sign the form, and forward the EARR packet to District Office for the actual reimbursement process.
   • Reimbursements are distributed through Payroll after approval by the Professional Growth Coordinator.