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Number 6
Week of July 17, 2006
Project Leadership
Meeting Summaries and Decisions
In the SIS Update
Issue #5 it was noted that discussions took place at both the College
Implementation (CIT) leads and the Project Leadership Teams (PLT)
meetings focused on projected staff time (average hours per week)
needed at the college level for a successful implementation. As a
follow-up to these discussions, on July 6 representatives from the
Administrative Services and Student Affairs VP councils met and
reviewed an Issue Paper addressing the resource needs to support
college level implementation during FY07. Below is a brief summary from
this issue paper.
·
Adequate participation of college based resources is critical for the
successful implementation of the SIS Application in October 2007.
The required level of participation has been documented and represents,
at minimum, the equivalent of 3 FTEs per college (on average per week
through implementation), ranging from CIT leadership to hands-on
training and testing.
·
The current level of human and fiscal resources allocated at the
college level is not sufficient to ensure this level of project
participation. A combination of additional resources and backfill of
existing resources will be necessary to ensure a successful
implementation. At minimum the following college resources are
required: 50 – 60 percent release time for College Implementation
leadership; 1 FTE (PSA 10 or MAT 1 level) assigned full time to the
college implementation; and hourly wages for various backfill
requirements.
Overall Project
Status
This week’s
dashboard status report is available via the link located at the left
margin of this Update. The process of retrofitting the MCCD system
modifications from version 8.0 to 8.9 is taking longer than anticipated
and thus the status report reflects that the project is behind in this
area. Each of the modifications must be unit tested to ensure that the
revised “mod” works. It is not uncommon for the “mods” to be returned
to the programmers for further work followed by repeat unit
testing. Although the project is behind in this area, the team
expects to make up this shortfall in the next couple of weeks.
The status of these tasks will be closely monitored to ensure that this
happens.
Issues Report
As part of the
project plan execution, several consultants have been added to the
team. Consultants will be assisting in the functional areas of
admissions and campus community and in general technical areas.
College
implementation teams, over the next six months will see “stepped up”
activity in the following task areas: review of business practices
(aligning MCCD practices with the system); continued work on
“cleansing” the student data as the ten databases are merged into a
single data base; assisting with the conversion from versions 8.0 to
8.9; and initial systems testing.
Learning Bin
Over the past
several weeks many of the colleges experienced some “organizational
learning” during the Recruitment to Graduation functional
demonstrations of the student information system. During the “R2G”
demos, college implementation teams interacted with most all of the
functional tasks that take a student from the recruitment to
graduation. If you would like to learn more about the overall
functionality of the system, please contact your College Implementation
Team lead. A significant number of College staff were involved in the
demonstrations with overall leadership being provided by the following:
GWCC – Janet Langley , MCC – Joni Grover, SCC – Barbara Bentz,, CGCC –
Doug Bullock and Irene Pearl, PVCC – Cathy Hart, Chrystle Hall,
Augustine Erpelding, Ann Fulton , and EMCC – Lauren Schallenbarger
Project Questions
If you have any
questions about this project, feel free to contact:
Steve Creswell,
(480) 731-8732, steve.creswell@domail.maricopa.edu
Paul Dale, (602)
787-6603, paul.dale@pvmail.maricopa.edu
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