General Information
What is the Student Information System (SIS)?
The Student Information System (SIS) is a software application that was purchased by the Maricopa Community Colleges to replace the current SIS or “Legacy” system. The Student Information System is an Oracle product. For more information, visit the Oracle website.
When will the new Student Information System go-live?
The new system is scheduled to go-live in Spring 2008. A bi-weekly progress report (Project Status) is available reflecting the status of the project.
Will all colleges go-live at the same time?
Yes. All colleges will go-live at the same time in Spring 2008.
Are there additional project phases planned after Spring 2008?
Yes. Additional phases are planned that allow Maricopa to leverage system capabilities beyond initial implemented functionality.
Who is providing leadership for the project?
There are several levels of leadership for the SIS project including the Chancellor’s Executive Council (CEC), Project Oversight Group (POG), Project Leads, and the College Implementation Team (CIT).
Which software version is Maricopa implementing?
Maricopa will implement the 8.9 software version for the latest in functionality available for students, faculty, and staff.
What is a database? Are we changing to an Oracle database?
A database is a large, organized collection of information used for storage and retrieval. Maricopa strategically chose to move, prior to implementation, from an SQL database to the Oracle database. There are significant technical advantages in making this move, most of which will be invisible to the end user.
What is EASIS+?
EASIS+ stands for “Early Access SIS” and provides the college users an early version of what will ultimately become Maricopa’s SIS database.
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Operational Information
How will I access SIS?
The new SIS is web-based, so access will be possible through a browser from any internet-linked computer.
How do I get access to SIS to do my job?
All employees need to complete the on-line FERPA tutorial.
After completion of the tutorial, electronic notification will automatically be sent to each college SIS security administrator who will approve employees needing job-related access.
How will I be trained to use SIS?
Prior to going live with the new system, training will be arranged at each college for SIS system users. For most employees, this will be a “just-in-time” training approach. Web-based and hard copy materials will be available during and after training for continued assistance. Training details will be available and communicated as the project progresses.
Are there browser requirements that I need to be aware of? Where do I find that information?
Most “standard” browsers (on both PC’s and Macs) will work to access SIS. As implementation gets closer, detailed browser and hardware requirements will be published.
Whom do I contact for more information?
Click the feedback link for assistance regarding SIS Project questions.
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Student Information
Will I use my Student ID to access the application?
No. The Maricopa Enterprise ID will used to access a variety of applications including SIS, Blackboard, and other applications.
Will I be able to perform advanced schedule searches for class information?
Yes. For example, searches may be performed for classes across all Maricopa Community Colleges; or search for a list of open humanities classes, meeting on MWF between 10:00 m. and 12:00 p.m.
Will I be able to print an unofficial transcript?
Yes. Unofficial transcripts will be available to view and print using the SIS self-service features.
Will I be able to see all of my classes taken from any Maricopa Community College on one transcript?
Yes. You will be able to see all classes taken from any Maricopa Community College on one transcript.
Will I be able to register for all classes on-line?
Generally, students that have met all pre-requisites and/or co-requisites for courses will be able to enroll using the self-service features. If you have not met these requirements, you will be directed to see an advisor.
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Faculty Information
Will I be able to print class rosters?
Yes. Faculty members will have access to view and print class rosters through the faculty self-service functionality. Training for faculty will be conducted at their colleges.
Will I be able to enter and edit grades on-line?
Yes. After go-live, faculty members will be entering and editing grades on-line through the SIS self-service functionality. Training for faculty will be conducted at their college.
Can I enter grades remotely?
Yes. Grades may be entered from any internet-linked computer with an up-to-date browser using your login and password.
Will the legacy data, such as course information and student enrollment, be available in the new SIS system?
Yes, historical data will be converted from the legacy system to new SIS. More detailed information will be available as the project progresses.
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