Phoenix College

Staffing Request

2004-2005 cycle

for AY2005-2006 hires

Department Chairs: Please submit ten copies of your staffing request to Marilyn Anderson, Chair of the Staffing Committee, Business Department, B330, no later than 4:00 pm, Monday, August 23, 2004. If you have any questions please e-mail or call Marilyn at 5-7144.

Please read the General Information prior to completing your request form. The request form contains two sections – a narrative section and a data section. Use the Narrative Section to fully explain your need and the Data Section to provide only the essential data requested.

General Information

Staffing Committee Goals and Scope:

The primary goal of the Staffing Committee is to recommend to the College President the priority order of requests submitted by department chairs for any tenure-track faculty positions that might be made available to the college through the budgeting process and/or administrative decision. Requests are accepted for full-time tenure-track instructional and service faculty (Library, Counseling and LTD) positions. All requests within the scope of the Staffing Committee are given full consideration by the Staffing Committee regardless of the number of positions that may be actually available.

The Staffing Committee does not consider OYO/OSO requests, as these appointment lines are decisions between the Department Chair and Administration. Such requests and any other staffing requests outside the scope of the Staffing Committee should be directed to the Dean of Instruction.

Staffing recommendations are the result of a two-step process:

1. Based on data from the Office of Institutional Assessment and Planning, the calculation of prefix/department FTTE compared to actual FTTE:

Staffing Formula

a) Calculated FTTE = Prefix/department day FTSE divided by applicable

staffing ratio

b) Staffing need = Calculated FTTE – actual prefix/department FTTE

2. Prioritization of staffing requests determined by the averaging of Staffing Committee member rankings following evaluation of requests submitted by department chairs.

Please read prior to submitting a request.

1) New programs/courses/prefixes:

New programs or course prefixes are considered OYO/OSO and are not recommended by the Staffing Committee. Their support is ultimately decided by the President. Without supportive FTSE data of at least 4 to 5 semesters, a FTTE line for a new program will not be considered by the Staffing Committee. Once a new program has proven FTSE, a staffing request will be considered.

2) Replacement faculty:

Vacancies due to transfer, resignation, retirement or death do not guarantee a replacement position. Replacement requests are considered by the Staffing Committee; however, like all requests, must be supported by FTSE and other data.

3) Alternative schedule requests:

Requests for new full-time tenure track faculty to teach an alternative schedule (e.g., evening/weekend) courses require written approval from the Dean of Instruction or President or designee stating support for such a loading schedule. Written approval does not guarantee a position; it only guarantees that your request will be considered by the Staffing Committee. Note: Faculty hired under an alternative schedule job posting must continue to work an alternative schedule during the term of their employment.

4) Specific program required reassigns/releases:

Some programs have special accreditation requirements for faculty program coordination or administration that are established by the program accrediting organization. These program requirements must be explained and verified through documentation in the staffing request.

5) RFP staffing ratios:

Student-to-faculty staffing ratios used in the staffing formula are those identified in the Residential Faculty Policy (RFP) for course prefixes identified as Academic (27:1), Occupational (20:1), or Health Occupational (10:1).

6) Service faculty requests (Library, Counseling and LTD):

These requests need to include clock hours of each service faculty member, number of students or faculty served, duties of the service faculty, comparable service standards (if possible), and any other relevant data for the request.

7) Staffing Request format:

Please use the following Narrative and Data Sections as a template for your request.

Phoenix College

Staffing Request

Department Name Department Chair

Narrative Section

Include the following information (not to exceed two pages):

• Total FTTE requested including course prefixes to be taught by each position requested.

• A statement about whether this FTTE request should be considered as a “growth” request, a “replacement” request (for a transfer, resignation, full retirement or death) or a “1/2 replacement” request (for a retiree who is moving into the 49% program).

• A description of the program(s) that the requested position would serve or support.

• The rationale for special program accreditation issues, if any, such as staffing ratios required by accrediting agencies. Documentation from the accrediting body must be provided.

• Unique features of the program that may not be reflected in the Data Section.

• Special circumstances or additional data essential to your request.

Phoenix College

Staffing Request

Department Name Department Chair

Data Section

1. Provide information for all current day residential faculty:

Faculty Name	Fall		Spring		Total Load Hours
	Prefixes Taught	Load Hours	Prefixes Taught	Load Hours

2. Provide information for all current alternative schedule (e.g., evening/weekend) residential faculty:

Faculty Name	Fall		Spring		Total Load Hours
	Prefixes Taught	Load Hours	Prefixes Taught	Load Hours

3. Provide information for all 49% faculty:

49% Faculty Name (indicate if 49% is existing, completing, or anticipated)	Fall		Spring		Total Load Hours
	Prefixes Taught	Load Hours	Prefixes Taught	Load Hours

4. Provide information for all MAT employees who are teaching day or alternative schedule credit courses; however, do not include MAT employees who are teaching as OYO/OSO or adjunct faculty:

MAT Employee Name	Fall		Spring		Total Load Hours
	Prefixes Taught	Load Hours	Prefixes Taught	Load Hours

5. List names of residential faculty who are on leave or sabbatical.

6. List all current day OYO and OSO and the status option that best describes his or her status.

a) Sabbatical replacement.

b) Unfilled previously approved tenure track position. Note: Please explain why

this position is being filled with an OYO or OSO.

c) Replacement for transfer, resignation, retirement or death.

d) Administrative acknowledgment of departmental special need.

e) Other (please explain).

OYO/OSO Name Status (option from above)

7. If the department has any unfilled previously approved tenure track

positions that are not currently filled by an OYO or OSO, please give the year this position was approved and the reason this position remains unfilled.

8. If this is an alternative schedule (e.g., evening/weekend) faculty request, please attach written approval from the Dean of Instruction or President or designee to this request.

9. Provide the following information only if requesting Service Faculty for Library, Counseling or LTD:

a) List the existing faculty, clock hours, number of students or faculty served, and duties of and service(s) provided by service faculty.

b) List the proposed clock hours, number of students or faculty to be served, and duties of and service(s) to be provided by the requested service faculty.

c) Include national service standards, if possible, relevant to community colleges.

d) Include any other data relevant to the request.