Business Meeting
I. General
A. Call to Order
Janice Reilly called the meeting to order at 2:40 p.m.
Members Present: Carmela Arnoldt, Karen Chalmers, Joanna Chamberlain, Hazel Davis, Amy Goff, Alan Haffa, Karen Hardin, Rosemary Kesler, Sharon Luczu, Hank Mancini, Jane Marks, Brian Murphy, Ricardo Provencio, Jim Reed, Janice Reilly, Laura Ruiz-Scott, Karen Schmidt, Dennis Shaw, Gail Shay, Vernon Smith, and Barry Vaughan.
Minutes were taken by Carrie Taylor.
B. Approval of Agenda
Evening Faculty under New Business and Common Pages under Committee Reports were deleted. The agenda was approved as amended.
C. Approval of the April 23, 2002, Minutes
The April 23, 2002, minutes were approved as written.
II. Old Business
A. FIPP
Council learned that there were forty applicants for FIPP positions for 2002-2003 and that there would be thirteen interns next year. Council was told that there was a meeting held by the Faculty Recruitment Commission last week during which discussion was held about affirmative action underutilization and how it varies among the campuses. Alan Haffa stated that a number of members of the Faculty Recruitment Commission are in favor of looking at a recruitment model that takes in recruiting on a national level and searching for ideology diversity as well as ethnic diversity. Council learned that two campuses would have two FIPP positions and those colleges had to fund the second position. Council was informed that Gerry Bradshaw favors cultural competency as a hiring factor, however, Council would need to ensure that cultural competency is not made a hiring criteria.
B. Meet and Confer Process
Janice Reilly informed Council that the Meet and Confer process for this year ended May 6, 2002. Janice reviewed the TA’d (tentatively agreed to) proposals and the salary offer approved by the Governing Board. Council discussed concerns with the current Meet and Confer Process. One concern discussed was how salary and benefit issues have been taken out of the process. Council discussed the Financial Advisory Council’s, the Employee Benefits Advisory Council’s, and the Chancellor’s Executive Council’s roles in budget and benefit issues. Council moved into an executive session for further discussion. Janice Reilly asked Council to review the recommendation given for changing the Meet and Confer process and include next year’s Meet and Confer Team in the discussion to make the process more effective.
III. New Business
A. 2002/2003 Meet and Confer Team Nominations/Elections
Carmela Arnoldt requested nominations from the floor for the 2002-2003 Meet and Confer Team. Jesse Mireles from Phoenix College was nominated. Willie Minor from Rio Salado College was nominated. Council was told that there were two more openings. The nominations were closed. A motion was made and seconded to approve membership on the 2002-2003 Meet and Confer Team for the 2002-2003 President-Elect, Jesse Mireles, and Willie Minor. A vote was taken, and the motion passed unanimously. Council was asked to find two more team members.
B. Nominations for 2002/2003 President-Elect
Carmela Arnoldt stated that Alan Haffa had been nominated for 2002-2003 President-Elect. She requested that any other nominations be submitted from the floor. Hearing none, Council closed the nominations.
C. Retention of Records By Faculty
Council was reminded of the last meeting’s discussion and that the A&R people had recommended that student records be held for three years. A suggestion was made to ask Mike Napier for his opinion on this issue. Janice Reilly responded that she had asked Mike and he said retention for one year if that is the deadline for protesting grades. Mike had suggested that Janice ask the legal department if they had any policy regarding retention of records by faculty. Council discussed what was included in “student records.” Council discussed making a recommendation for a policy. A motion was made and seconded that Council recommend that faculty keep student records for one year. The point was made that the District should make the policy an administrative regulation since the issue is District-wide and a suggestion was made that Council should not make a recommendation. The motion was withdrawn. Council discussed taking the issue to the Common Pages Committee and/or to Anna Solley. A suggestion was made that new faculty be made aware of any record retention policy at their orientation. Another suggestion was made that Council should hold an orientation for new faculty and include this issue in the orientation. Council further discussed record retention and how to proceed with this issue. A suggestion was made that Executive Committee talk with Anna Solley. Another suggestion was made to keep the A&R people in the discussion.
D. Terms of Office
A motion was made and seconded to change language in Article IV Section B of the FEC Constitution to state, “The president-elect will be elected for a term of two calendar years. The secretary and treasurer will be elected for a term of one calendar year. The term will begin at the close of business at the first May meeting of the Faculty Executive Council.” Council reviewed the justification for the motion. It was stated that the reason for the motion was to provide continuity and to increase effectiveness in the positions. Concerns were expressed about the four-year commitment one must make to hold office of President-Elect and President in Council. Council discussed the concerns further. Council discussed the time commitment of the President-Elect position. Council discussed other options such as utilizing the past president more effectively. A suggestion was made to study the issue further. Another suggestion was made to hold a retreat to discuss this issue. The motion was withdrawn for the purpose to study this issue.
IV. Information
A. Recognition Awards
Janice Reilly distributed certificates to recognize Council member and various committee members for their service to the Faculty Association this past year. Rosemary Kesler presented Janice Reilly a plaque and gift certificate from the Faculty Executive Council members as a thank you for her service as 2001-2002 President.
B. Other
Forty-Nine Percent Issue
Janice Reilly stated that she had talked to Mike Napier regarding the Forty-Nine Percent program. Mike had stated that the program was a benefit not a right. However, Mike suggested that language be placed in the Residential Faculty Policies (RFP) manual to address the program. It was stated that the language should allow access to this benefit for all faculty. Janice Reilly informed Council that this issue had been discussed at the Chancellor’s Executive Council (CEC) meeting. The discussion at CEC had focused on getting money for the smaller campuses, but other campuses had thought that would mean that other campuses would lose faculty lines. The point was made that the smaller campuses would like to see monetary assistance from the District. It was stated that there had been a subcommittee this past year to discuss this issue and it was hoped that the subcommittee would continue discussion on this issue. A suggestion was made to have that group review the RFP and recommend language. Council discussed this issue further.
V. Committee Reports
A. Meet and Confer
Rosemary Kesler reviewed the proposal summary distributed to Council and also reviewed what happened in the Meet and Confer process this past year. Rosemary stated that the Intellectual Property Rights did not include textbook language as the Intellectual Property Rights Committee is still discussing that language. Council discussed the problem of how salary and benefit issues have been taken out of the Meet and Confer process and Board Team members are instructed not to talk about money issues. However, language on those two issues remains in the Residential Faculty Policies manual and can only be changed in the Meet and Confer Process. Council discussed evaluating administrators.
B. Professional Growth
No report.
C. EBAC
No report.
D. FAC
Council was told that FAC is doing a budget report. Also, Council learned of a $3.00 increase in tuition. Jim Reed informed Council of recent meetings with Phil Randolph’s office regarding insurance for early Maricopa retirees. Jim stated that Jose Leyba is now in the group discussing this issue, and he was optimistic that provisions for retirees to stay in the Maricopa medical plan may happen. Council discussed the issue further.
E. Legislative
Alan Haffa stated that the Legislative Committee had met recently and discussed the Whistleblower Policy. Mike Napier had attended the meeting as well as faculty interested in the Whistleblower Policy issue. Council discussed some cases. Alan Haffa stated that the committee was focusing on the policy only.
F. Intellectual Property Rights
Council was reminded that the textbook policy was not yet finished.
G. Peerpoint!
Council was told that the last issue of Peerpoint! this year would be on-line only. Carmela Arnoldt requested that Council members make certain that faculty not using MEMO receive printed copies.
VI. Significant Happenings/Presidents’ Reports
CGCC
The new CGCC College President is Maria Hesse. CGCC is having
numerous
farewell events for Arnette Ward.
EMCC
No report.
GWCC
GWCC had big master planning and all employee meetings last week.
The new
GWCC College President, Dr. Giovannini, would like to have employee
meetings repeated back to back in the future.
GCC
Dr. Gaskin visited GCC and organized a presidential search committee
of
twenty-five people. GCC held a farewell party for Dr. Tessa Martinez-Pollock.
John Griggs is the new Faculty Senate Vice President.
MCC
Barry Vaughan is the new MCC Faculty Senate President.
Charles Lewis is the
new Faculty Senate President-Elect. MCC’s Water Safety Day was
a huge success.
PC
The PC Women's Softball team won Regionals and will compete in Nationals.
Dennis Shaw is the new PC Faculty Senate President, and Scott Hauert
is the
new PC Faculty Senate President-Elect.
PVCC
PVCC had a site visit for the Dean of Administrative Services position.
There are
four finalists for the position. Hank Mancini is the new PVCC
Faculty Senate President, and Scott Massey is the new PVCC Faculty Senate
President-Elect.
RIO
Hazel Davis is the new RIO Senate President, and Willie Minor is the
new RIO
Faculty Senate President-Elect. RIO held its graduation Friday,
May 3, 2002, and it went well.
SCC
Karen Chalmers is the new SCC Faculty Senate President, and Jamie Moore
is
the new SCC Faculty Senate President-Elect. SCC raised $3000
from its walk-a-thon. SCC is hosting a national golf tournament in
a couple of weeks.
SMCC
The SMCC Student Government President, Martin Saucedo, made Third Team
All American National. Dr. Jim Galbraith, the Associate Dean of Occupation,
is retiring after twenty-two years. Brian Murphy is the new SMCC
Faculty Senate President. The SMCC men’s golf team is the conference
champions. Dr. Atwater, SMCC College President, hosted a breakfast
for Latinos community leaders.
VII. Adjournment
The meeting adjourned at 4:15 p.m.
Incoming Council
Business Meeting
I. General
A. Call to Order
Rosemary Kesler called the meeting to order at 4:20 p.m.
Members Present: Carmela Arnoldt, Karen Chalmers, Hazel Davis, Amy Goff, John Griggs, Alan Haffa, Karen Hardin, Scott Hauert, Rosemary Kesler, Charles Lewis, Sharon Luczu, Hank Mancini, Scott Massey, Willie Minor, Jamie Moore, Brian Murphy, Jim Reed, Janice Reilly, Karen Schmidt, Dennis Shaw, Gail Shay, and Barry Vaughan.
Minutes were taken by Carrie Taylor.
B. Approval of Agenda
New Business Item B, Meet and Confer Update, was deleted. Committee for Internal Hiring Process was added as Item F under Information. The agenda was approved as amended.
II. Elections
A. Faculty Association President-Elect Election
Council elected Alan Haffa to serve as 2002-2003 FEC President-Elect. Alan asked Council to review his biography and to give their input on his ideas.
B. Treasurer
Council elected Dennis Shaw to serve as Treasurer for 2002-2003.
III. New Business
A. Adoption of 2002/2003 Budget
Council reviewed the recommended budget for 2002-2003. Council discussed the changes in the budget. A motion was made and seconded to approve the recommended 2002-2003 budget. A vote was taken, and the motion passed unanimously.
B. Committees
Council received and reviewed copies of a list of FEC Committees and District Committees on which FEC had faculty representation. Rosemary Kesler noted that Meet and Confer had two more openings and that Jim Reed and Janice Reilly had volunteered to fill the open positions. A motion was made and seconded to approve Jim Reed and Janice Reilly to serve on the 2002-2003 Meet and Confer Team. A vote was taken, and the motion passed unanimously. Council reviewed what the Meet and Confer Team does. Rosemary Kesler asked for volunteers to fill openings on the committees listed. Several Council members for various positions on committees. An updated list will be given to Council at its next meeting.
C. Professional Growth Committee Officers
A motion was made and seconded to approve the Professional Growth Committee’s recommendation that Sandra Wells serve as Chair and Monica Wadsworth serve as Vice Chair of that committee. A vote was taken, and the motion passed unanimously.
IV. Information
A. Faculty Executive Council Meetings 2002/2003
Council received copies of the 2002/2003 Governing Board meeting dates. Rosemary Kesler stated that Council meets on the same days as the Governing Board.
B. Summer Council Meetings
Council agreed to meet only on the fourth Tuesdays in June, July, and August.
C. Secretary
Rosemary Kesler stated that the constitution calls for a Secretary. Rosemary outlined the duties of the Secretary. Carmela Arnoldt volunteered to be Secretary. Council agreed.
D. May 28th FEC Lunch and Meeting
The next Council meeting will be held at the Sheraton-Phoenix Airport Hotel at 1:00pm. Rosemary Kesler asked Council members to RSVP to Carrie Taylor.
E. Retreats
Rosemary Kesler stated that she would like to hold some retreats this year either with only Council or with others such as the Governing Board and CEC. Council discussed ideas for issues, such as strategic and capital planning, diversity, etc., as well as time frames and different formats for the retreats. Rosemary Kesler stated that she wanted to hold the first retreat in the early fall.
F. Committee for Internal Hiring Process
A concern was expressed that some internal candidates are being placed on hold for open positions at one campus. A review of other campuses showed similar situations. A suggestion was made to form a committee to research what is occurring with internal hiring and if a stated policy should be placed in the Residential Faculty Policies. Janice Reilly explained what has been occurring in the hiring process; if MAT and PSA internal candidates are not hired, they are placed in the external candidate pool. The previous Council had asked that this happen for faculty as well. Council expressed great concern about this, discussion ensued. Other concerns discussed was the MAT manual being used when placing MAT people into faculty positions, unrealistic transfer periods for faculty and college presidents wanting to handle internal and external candidates in the same manner. Rosemary Kesler asked for a motion to be brought to the next meeting. Rosemary suggested the possibility of a subcommittee for the Meet and Confer Team be formed.
V. Adjournment
The meeting adjourned at 5:40pm.
VI. Executive Session
The Executive Committee met to discuss personnel issues.
* * Next meeting, May 28, 2002, will be a Business Meeting * *