Maricopa Community Colleges

Public Stewardship

Library

 

NO.   RECORD SERIES
YR.
 REMARKS
1 Borrowers/cardholders registration records (paper or electronic)
-
 After expired, updated or obsolete
2 Catalog of collection holdings (paper or online, including shelf lists)
-
 After item referred to is removed from the collection
3 Circulation records    
  a. Borrower-specific
-
 After reference value has been served (confidential pursuant to ARS §41-1354)
  b. Book title and/or author-specific
-
 After reference value has been served but no more than 2 years after material returned to library
4 Citizen complaint records
3
 After calendar year closed
5 Community service records
1
 After calendar year application received
6 Customer comment records
6mo
 After received
7 Donation records (including one-time and on-going)
 
  a. Added to collection
-
 After reference value has been served but no more than 3 years after fiscal year created or received
  b. Not added to collection
-
 After reference value has been served
8 Equipment reservations / sign-up records
-
 After reference value has been served but no more than one year after last entry
9 E-rate records
6
 After fiscal year fulfilled, canceled or revoked (47 CFR 54.516)
10 Incident/accident reports
 
  a. Public
3
 After calendar year reported
  b. Employee
5
 After calendar year reported
11 Intra- and inter-library loan records
 
  a. Photocopies of periodicals (when borrowing in a manner that retains the numbers of copies of periodicals being borrowed)
3
 After calendar year created (in compliance with Commission on New Technology Uses (CONTU) guidelines/copyright laws)
  b. All others
-
 After reference value has been served but no more than one year after material returned to library
12 Statistical records    
  a. Annual
10
 After calendar year created
  b. All others
-
 After cumulative update completed