Maricopa Community Colleges

Public Stewardship

Public Safety

 

NO.   RECORD SERIES
YR.
 REMARKS
Administration
1 Annual crime reports
5
 After calendar year prepared
2 Quarterly activity reports
1
 After filed
3 Budget information
1
 After budget fiscal year
4 Calendars
-
 After last entry
5 Citations and complaints   See Law Enforcement
6 Department directives/policies
 
  a. Record copy
Perm
  
  b. Non-record distribution copies
-
 After revised or superseded
  c. Office procedures
3
 After revised or superseded
7 Administrative files
1
 After fiscal year prepared
8 General correspondence (including memos)
2
 After calendar year prepared
9 Internal office management files
2
 After calendar year prepared
10 Phone messages
-
 After delivery
11 Project planning files
2
 After revision or completion
12 Reference materials (non-records)
-
 Review annually for value
13 Transitory files
3mo
 After created or received
14 Working documents
1
 After calendar year prepared
15 Vehicle maintenance reports
-
 After disposal of vehicle (surplus with vehicle)
Crime Reports and Communications
16 Accident (vehicle) reports
See Law Enforcement
  a. Fatalities    
  b. Non-fatalities    
17 Case reports   See Law Enforcement
  a. Serious crimes as defined in ARS §13-604: homicide, misuse of public monies, felony involving falsification of public records    
  b. All other Class 2 through Class 6 felonies    
  c. Misdemeanors (except DUI)    
  d. Misdemeanor DUI    
18 Petty offenses   See Law Enforcement
19 Non-criminal offenses including student code   See Law Enforcement
20 Field interviews
2
 After filed
21 Logs and rosters
See Law Enforcement
  a. Call logs    
  b. Citation logs    
  c. Duty rosters    
  d. Daily radio logs    
  e. Sign-in rosters    
22 Uniform crime reports
1
 After date submitted
23 Telephone/radio tapes
1mo
 After date recorded
24 911 printouts
1
 After date recorded
25 Access memoranda
-
 After semester prepared
26 ATLs
3mo
 After date of receipt
27 Warrants
-
 Return to courts after cancelation
Internal Affairs/Complaints
28 Citizen's complaints
2
 After calendar year received
29 Internal investigations
2
 After date of completion