MCCCD Records & Information Management (RIM)
Warehouse/Supply
| NO. | RECORD SERIES | YR. |
REMARKS | MCCCD-Specific Keywords+ | |
Supersedes schedule dated January 31, 2011 |
|||||
| 1 | Physical inventory records (for supplies/consumables and all other assets including tag records, count sheets, control records or logs, property listings, and other related records) | 3 | After fiscal year created or received | ||
| 2 | Supplies/consumables acquisition records (including acquisition lists and reconciliations expenditures to acquisitions) | 3 | After fiscal year property disposed of | ||
| 3 | Supplies/consumables control records (including lost/stolen reports; obsolete/damaged items listings; transfer records; disposition records including sales, trade-ins and catestrophic loss; and other related records) | 3 | After fiscal year created or received | ||
| 4 | Supplies/consumables disposal records (including disposal lists, disposal authorization, auction/sale records, and other related records) | 3 | After fiscal year property disposed of | ||
+The retention schedules are developed by the Arizona State Library, Archives and Public Records; the internal words used by MCCCD may differ than those shown on the schedule. Look for the "type" of item rather than a specific word, i.e., instead of "official function form" consider that it is a form MCCCD uses to support a purchase and review the Finance schedule for the retention period of similar items.
 |