The 2012 Tuition Waiver Handbook is a resource manual which addresses issues related to the treatment of tuition waivers, affidavits and exemptions.

Revisions since first publication in 2006

• Spring 2012
  • Added definition for "dependent fraud" (pg. 4)
  • Added new item types for part-time, Board-approved specially funded and part-time, Board-approved regular employees (pgs. 7 and 11)
  • Edited instructions for verifying adjunct faculty eligibility (pg. 10)
  • Updated all tuition waiver request forms to include a statement of understanding regarding the limitation on the use of a tuition waiver—students may not use a tuition waiver for the same course if the student has already received two W, Y, Z, or F grades previously for that course (Appendices A-E)
  • Updated Dependent Tution Waiver Request Form to include a statement of understanding regarding dependent fraud (Appendix C)
  • Amended eligibility language for adjunct faculty based on revisions to the Adjunct Faculty Handbook
    • Tuition waiver eligibility for adjunct faculty begins one calendar week before the first day of classes (Appendix D)
    • Examples updated to reflect change (Appendix G)
• Fall 2011
• Inclusion of new Part-Time Employee Tuition Waiver Request Form and procedures (pg. 5)
• Limitation on number of credit hours for part-time employees noted on HR Field Values chart (pg. 7)
• Part-time employees added to Eligibility Reference and added clarification to Adjunct Contractor assignment eligibility (pg. 8)
• Clarification regarding adjunct faculty tuition waiver use during summer (crossing fiscal years) (pg. 18)
• Appendix items renumbered to include new form (Appendices B-I)
• Summer 2011
  
  • Language added regarding tuition waiver limitation (pg. 5)
    • All waivers will only cover in-county tuition per credit hour
    • Waivers will not cover out-of-county, out-of-state, non resident distance learning, non resident study abroad or any other surchages
      • NOTE: An out-of-county employee residing in a county where we have established a reciprocal agreement allowing students to be charged at the in-county rate will still be able to take courses at the in-county rate. MCCCD has established reciprocal agreements with every county in Arizona except Apache and Greenlee. However, students living in those counties may present an Out of County Residence Affidavit to avoid the out-of-county surcharge.
    • Changes become effective July 1, 2011 for all subsequent semesters, regardless of when registration occurred
  • Included additional item types and added manual item types for reference (pg. 11)
  • Revised waiver forms to include language regarding tuition limitation (Appendix A, B, C, D)
  • Revised instructions for "Removing Specific Courses" (Appendix H)
• Fall 2010
  • Updated chart regarding Adjunct Contractor in regards to Hourly Adjunct (pg. 8)
  • Revised "Dependent Child" to include more specific definition of qualifications per the IRS (pg. 4)
• Summer 2010
  • Revised Qualified Non-Employee Tution Waiver eligibility to include Armed Forces or Former Armed Forces members who received a Purple Heart citation with a disability status greater than 50% who, at the time of injury, resided or were stationed in Arizona (per revised statute ARS §15-1808 (HB 2350); effective June 28, 2010) (pg. 5)
  • Revised "Course Withdrawal" to include language regarding non-participation, non-attendance, and non-completion (i.e., "W," "Y," and "Z" grades) (pg. 6)
  • Revised chart to remove "Employees participating in the District's retirement programs;" program discontinued July 1, 2010 (pg. 7)
  • Revised charts to include Purple Heart information as listed in bullet one (pgs. 7-8)
  • Revised Tuition Waivers as follows:
  1. Include information regarding non-participation, non-attendance, and non-completion (i.e., "W," "Y," and "Z" grades) (Appendix A, B, C, D)
  2. Include information on Purple Heart recepients as noted in bullet one (Appendix D)
  3. Removed "Early/Active Retiree" from Employee Tuition Waiver and all notes related to "Early/Active Retiree" status (Appendix A)
• Revised Non-Employee Waiver Process to include Arizona Department of Veterans Affairs as agency of notice (Appendix G)
• Spring 2010
• Defined "Dependent Spouse" and "Dependent Child" in greater detail (pg. 4)
• Modified waiver process and clarified reimbursement process (pg. 5)
• Clarified process for supervisor approval for employees to take a class during hours of accountability (pg. 5)
• Added limitation regarding number of allowed withdrawals from the same course (pg. 6)
• Added language regarding Music Major Fee Waivers (pg. 6)
• Clarified eligibility in "Type of Participant" and "Category/Group" to include Arizona National Guard Member Purple Heart Recipient (pgs. 7-8)
• Corrected Item Types for Skill Center Employees (pg. 7)
• Clarified eligibility for Adjunct Faculty (pg. 8)
• Updated cashier's procedure for verifying Employee Tuition Waivers (pg. 9)
• Changed MCCD Fiscal Subcodes to MCCD Fiscal Item Types (pg. 11)
• Updated forms, including clarifying language about course and teaching assignment start dates for Adjunct faculty and limitation on number of withdrawals from the same course
  • Employee or Early/Active Retiree Tuition Waiver Request (Appendix A)
  • Dependent Tuition Waiver Request (Appendix B)
  • Adjunct Faculty Tuition Waiver Request (Appendix C)
  • Qualified Non-Employee Tuition Waiver Request (Appendix D)
  • Exemption of Non-Resident Tuition for Approved Courses for Full-Time Teacher or Full-Time Classroom Aide per ARS §15-1802 (Appendix E)
• Clarified eligibility for Adjunct faculty tuition waivers regarding first teaching assignment and class start date (Appendix F)
• Modified example for Adjunct faculty tuition waiver usuage concerning first teaching assignment and class start date (Appendix F)
• Added note with location of Non-Employee Tuition Waiver Qualified Participant List (Appendix G)
• Changed BOEXI Report numbering convention to match reorganization per IT (Appendix H)
  • MCCD_SF_1810 Employee Enrollment & Tuition Waivers (Formerly MCCD_SR_3070)
  • MCCD_SF_1820 Dependent Enrollments & Tuition Waivers (Formerly MCCD_SR_3071)
  • MCCD_SF_1830 Other Tuition Waivers (Formerly MCCD_SR_3072)
  • MCCD_SF_1840 Part-Time Faculty Enrollments & Tuition Waivers (Formerly MCCD_SR_3073)
• Clarified instructions for monitoring enrollment irregularities (MCCD_SF_1810 and MCCD_SF_1840), inlcuding late-start and/or short-term classes (Appendix H)
• Added information regarding monitoring of withdrawals and how to remove a class from automatic payment when a tuition waiver has been applied (Appendix H)
• Spring 2009
• Added "Monitoring of Tuition Waivers" (Appendix H)
• Added instructions for "Non Employee Waiver Process" (Appendix G)
• Fall 2008
• Fiscal codes updated for new SIS system (pg.6, Appendix B and D)
• Added note to "Eligibility References" chart (pg.7)
• Updated "Tuition Waiver Procedures" to reflect process in new SIS system (pgs.8-10)
• Summer 2008
• Updated language on Tuition Waiver
  • Employee or Early/Active RetireeTuition Waiver Request (Appendix A)
  • Adjunct Faculty Tuition Waiver Request (Appendix C)

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