BENEFITS EXPENSE
510XX - 51XXX
Reference for Maricopa Community Colleges, Phoenix, Arizona

OBJECT CODES	DESCRIPTION
52000 and 5200T	BENEFITS; TOTAL ALL BENEFITS
52101 to 52130	FICA, Medicare, State Retirement
52210 to 52330	Health, Dental, Life, & Accident Insurance
52410 to 52910	Disability, Unemployment, Workman's Comp, Other
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52000 - 5200T

OBJECT CODE	NAME	DESCRIPTION
52000	BENEFITS	Parent accounts for benefits children object codes 52101 - 52910.
5200T	TOTAL ALL BENEFITS	Parent accounts are for summary purposes only; transactions are not posted. Benefits object codes are used to record expenses related to personal and payroll benefits for all District personnel including all FICA, insurance, and retirement benefit expenses.

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52101 - 52130

OBJECT CODE	NAME	DESCRIPTION
52101	Benefit, Generic	FOR BUDGET USE ONLY. This object used by District to mass budget monthly flex benefit budget allocations.
52110	FICA	Object code used to account for the expense of the employer-required portion of the OASDI FICA payroll tax. Under the Federal Insurance Contributions Act, employers are required to pay an equal portion of the required social security taxes based on the employeesÕ wages. The tax is applied to OASDI limited wages at the specified statutory rate and is equal to the matching amount withheld from the employees wages. FICA tax is recorded for all of the various general ledger departmental accounts under object 52110. The total of the 52110 expense for each pay period is summarized and posted as offsetting debits and credits to the 950-700-926090 Benefit Clearing account under object 52110 and object 52900 (other benefits) to facilitate the payment of the related liability.
52120	State Retirement	Object used to account for the expense portion of AZ State Retirement program contributions. Participating employers are required to pay 1/2 of the required contribution, which is based on a percentage of gross wages. State retirement expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all departmental accounts with object 52120. To facilitate payment of the related liability, total 52120 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52120 and 52900.
52130	Medicare Benefits	Object code used to account for employer portion of the Medicare FICA payroll tax. Under the Federal Insurance Contributions Act, employers are required to pay a matching portion of Medicare tax. The Medicare tax expense is equal to the statutory percentage as applied to Medicare wages and equals the amount withheld from employee wages. Medicare tax expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all ledger accounts with object 52130. To facilitate payment of the related liability, total 52130 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 521300 and 52900.

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52210 - 52330

OBJECT CODE	NAME	DESCRIPTION
52210	Health Insurance	Code used to account for the portion of employee-elected medical insurance benefits that are covered by the available flex benefit allowance. The expense is dependent upon the individual employee-selected options and premium cost of the health plan. Health insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various departmental accounts under object 52210. To facilitate payment of the related liability, total 52210 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52210 and 52900.
52220	Dental Insurance	Object code used to account for the employee-elected dental insurance benefit expense that is covered by the employeesÕ available flex benefit allowance. The expense is dependent upon the individual employee-selected options and premium cost of the insurance plan. Dental insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52220. To facilitate payment of the related liability, total 52220 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52220 and 52900.
52230*	Eye Care Insurance	CODE COMBINATION NEVER USED IN CFS. OBJECT SHOULD NOT BE USED UNLESS REDEFINED. Object not disabled at this time - object may be used in the future if redefined by HRS.
52240*	Health Inventory	CODE COMBINATION NEVER USED IN CFS. OBJECT SHOULD NOT BE USED UNLESS REDEFINED. Object not disabled at this time - object may be used in the future if redefined by HRS.
52250*	Other Accruals	CODE COMBINATION NEVER USED IN CFS. OBJECT SHOULD NOT BE USED UNLESS REDEFINED. Object not disabled at this time - object may be used in the future if redefined by HRS.
52310	Life Insurance 5K	Object code used to account for expense of employer-paid standard $15,000 life and accidental death and dismemberment insurance benefits. Standard life and A.D.D. insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52310. To facilitate payment of the related liability, total 52310 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52310 and 52900.
52311	Life Insurance Option	Object code used to account for expense of employee-elected supplemental life insurance benefits that are covered by available amount of employee flex benefit allowance. Supplemental life insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52311. To facilitate payment of the related liability, total 52311 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52311 and 52900.
52312	Life Insurance CEC	Object code used to account for the expense of the discriminatory life insurance benefits made available to employees of the ChancellorÕs Executive Council group. These life insurance benefits are not paid through any payroll deductions. The cost of the insurance is paid by the District and subsequently reported as taxable income to the applicable executive employees. See object 51612.
52320	Accident Insurance	Object code used to account for expense of employee-elected optional personal accident insurance benefits that are covered by the available employee flex benefit allowance. Supplemental personal accident insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52320. To facilitate payment of the related liability, total 52320 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52320 and 52900.
52330*	Other	*CODE COMBINATION NEVER USED IN CFS. OBJECT SHOULD NOT BE USED UNLESS REDEFINED. Object not disabled at this time - object may be used in the future if redefined by HRS.

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52410 - 52910

OBJECT CODE	NAME	DESCRIPTION
52410	Disability Insurance, Long Term	Object code used to account for expense of employer-paid standard Long Term disability insurance benefits. LT disability insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52410. To facilitate payment of the related liability, total 52410 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52410 and 52900.
52411	Disability Insurance, Short Term	Object code used to account for expense of any employee-elected optional Short Term disability insurance benefits covered by available employee flex benefit allowance. ST disability insurance expense is recorded in the general ledger only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52411. To facilitate payment of the related liability, total 52411 expense for each pay period is also cleared thru offsetting debits and credits to the Benefit Clearing accounts (950-700-926090) under objects 52411 and 52900.
52420	Unemployment Insurance	Object code used to account for employer required unemployment insurance payroll tax. Under statutory requirement, employers are required to provide for employee unemployment insurance. The tax is applied to the applicable wage base at the specified rate. Unemployment insurance payroll tax is recorded only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52420. The total of the 52420 expense for each pay period is summarized and posted as offsetting debits and credits to the 950-700-926090 Benefit Clearing account under object 52420 and object 52900 (other benefits) to facilitate the payment of the related liability.
52430	Workman's Comp	Object code used to account for expense of the required statutory workmanÕs compensation insurance payroll tax. The expense is based on application of the specified insurance rate applied to the specified wage base. WorkmanÕs comp premium expense is recorded only thru an HRS system interface which updates by summary total all of the various general ledger departmental accounts under object 52430. To facilitate payment of the related liability, the 52430 expense for each pay period is summarized and posted as offsetting debits and credits to the 950-700-926090 Benefit Clearing account under object 52430 and object 52900.
52900	Other Benefits	This object is used to record the summary credit offset entry posted each pay period for the Benefit Clearing account. All transactions to the Benefit Clearing account (950-700-926090) are posted only thru an HRS system feed interface. For all applicable benefit expenses recorded under objects 52101 - 52430 (see object descriptions), the summary total of each of the various object expenses is summarized and posted as a debit to the Benefit clearing account (950-700-926090) under the object codes named. An offsetting credit to the Benefit clearing account (950-700-926090), totaling the sum of all debits to the benefit clearing account, is recorded under object 52900 (other benefits) to facilitate the payment of the related liability.
52910*	Free Meal (Food Service)	CODE COMBINATION NEVER USED IN CFS. OBJECT SHOULD NOT BE USED UNLESS REDEFINED. Object not disabled at this time - object may be used in the future if redefined by HRS.

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