At MCCD, as in all public purchasing organizations,
there are various levels of competition that must be documented.
The greater the dollar amount of the purchase, the greater
the competition needed. The different levels are:
Up to $2,500:
Considered the small purchases limit, evidence of competition does not need to
be documented. Requisitioners are encouraged to find the best supply source
for the best price that meets their needs. Purchasing is not involved with
these purchases, except to provide sources of supply or technical expertise.
Over $2,500 to under $10,000:
The requisitioner (or Purchasing) needs to document at least two verbal or
written quotes for the product or service. Documentation of the quotes is
then forwarded to Purchasing.
From $10,000 to under $50,000:
The requisitioner (or Purchasing) must provide documentation of three written
quotes from qualified suppliers which is then forwarded to Purchasing.
$50,000 and Above:
Purchases of goods and services in the aggregate amount of $50,000 and over
shall be awarded through the Invitation for Bid (IFB) process. Purchases
of $50,000 and over that cannot be awarded by a process of competitive sealed
bids shall be procured through the use of a Request for Proposal (RFP)
process. The Purchasing Department is responsible for creating all IFBs and
RFPs and coordinating bid or proposal activities. See Chapter 3, Section
302 and Section 303 of the Purchasing
Procedures Manual for more information on the IFB and RFP process.