105: Purchasing Documents
Two purchasing documents are legal and binding upon the District.
The Purchase Order (PO) is issued by Purchasing
and has the signature of an authorized employee of the Purchasing
Department. The necessary
information is provided by the requisition to
enable the Purchasing Department to generate a PO. The Requisition is not to be used to place orders.
The Limited Purchase
Order (LPO) is used for purchases
of $2,500 or less. The LPO allows the user to make direct contact
with a vendor, obtain prices and place orders with Fiscal approval
at the campus level. The LPO is not intended to replace the
normal requisitioning procedure except in well-defined and
limited situations. Examples of limitations imposed on LPOs
are:
-
LPOs are to be used for the one time
purchase of goods or services in which the supplier
will ship and bill complete.
-
LPOs
are
under
the
jurisdiction
of
the
Fiscal
Agent
or
designee.
Original 8/1/01,
Revised 11/1/05,
2nd Revision 1/11/08, 3rd Revision 1/7/10
