Purchasing Procedures Manual Menu 101: Mission Statement 102: Dept. Directory/Buyer Assignments 103: Dept. Organization Chart 104: Dollar Limits & Purchase Requirements 105: Purchasing Documents 106: Blanket Purchase Orders --106A: Blanket PO Guidelines for Phones/Pagers 107: Equipment Loan or Evaluation 108: Public Review of Bids 109: Purchases Made W/Grant Funding 110: Prepayments --110A: Prepayments for Goods/Services --110B: Cash Advance 111: Governing Board Policy: Asset Protection 201: Basis for Policies & Procedures 202: Authority of the Chief Procurement Officer 203: Delegation of Purchasing Authority 204: Centralized Purchasing 301: Bidder's List & Source Selection 302: Competitive Sealed Bidding (IFB Process) 303: Competitive Sealed Proposals (RFP Process) 304: Procurement of Commodities 305: Sole Source Procurement 306: Emergency Procurement 307: Procurement of Real Estate 308: Privatization of Services 309: Types of Contracts 310: Right to Audit Records 311: Right to Inspect Plant 312: Record Retention Policy 313: Special Procurements 314: Procurement of Used Equipment 315: Employees as Vendors 316: Energy Star Rated Appliances 401: Specifications 501: Lease, Buy, or Build 502: Construction Procurement 503: Bid Security 504: Performance & Payment Bonds 505: Changes in Construction Contracts 506: Architect, Engineer, Land Surveying, & Related Svcs. 507: Construction by District Employees 508: Alternative Construction Procurement Methods 601: Contracts for Supplies and Svcs.; Modification & Termination 801: Delegation of Authority 802: Disposition of Surplus Materials 803: Employee Participation in Surplus Property Sale 804: Surplus Material Acquisition Programs 805: Fees and Charges 806: Reports 901: Protest and Appeals of Contracts & Awards 902: Contract Claims and Dispute Resolution 903: Unauthorized Purchases 1001: Cooperative & Joint Procurement 1100: Supplier Development Program 1201: Code of Ethics 1202: Conflict of Interest—Employees 1203: Conflict of Interest—Consultants 1204: Purchasing for Employees and Private Individuals 1205: Evaluation Committee Member Statement

108: Public Review of Bids

Formal Sealed Bids and Sealed Proposals are considered public information and as such, are open for review pursuant to the following guidelines:

Process:
Formal sealed bids are opened publicly and the name of the bidder, amount of the bid and other related information deemed relevant by the buyer is announced and recorded. This record shall be open to public inspection. The actual bid documents and related materials shall not be open to public review until after contract award.

Formal Sealed Proposals are opened publicly with only the names of the proposers announced and recorded. All other information including pricing, shall not be open to the public for review until after contract award.

Proprietary Information:
Certain information relative to the procurement process can be deemed proprietary in nature and not open for public review. This proprietary information must be clearly marked as such by the bidder/proposer and if possible, submitted in a separate sealed envelope. This information will be considered proprietary and not open to public review, unless deemed otherwise by the Purchasing Manager. The final decision as to whether this information is proprietary lies with the Purchasing Manager.

Review of Bids or Proposals:
Requests for information or review of the documents shall be made to the Purchasing Manager or his designee. An appointment to review the file shall be made with the Purchasing Manager or buyer at a mutually convenient and reasonable time. The reviewer shall not take possession of any of the documents in the file. All proprietary information shall be removed from the file prior to the review. All reviewers must sign a reviewers log sheet that becomes a part of the original bid file.