204: Centralized Purchasing
The District subscribes to a process of centralized purchasing.
This is designed to monitor, standardize, and maximize the
use of purchase contracts and agreements that are available
to the District as well as to extend fiscal control over the
expenditure of funds.
Purchase Orders (PO) are:
generated by the Purchasing Department for purchases of equipment, supplies,
and services.
Limited Purchase Orders (LPO) are:
available to campus Fiscal Agents and are limited to a maximum of $2,500. The
LPO is designed to allow the campus to procure supplies and services on a
very limited basis.
Authorized Signatures:
Authorized signers of purchasing documents are outlined in
the Governing Board Policy manual (VIII K, "Procurement of Goods and Services")
as well as in the Purchasing Procedures Manual (See 203;
Delegation of Purchasing Authority). Only these individuals as outlined
in those policies are authorized to commit the District to purchases of services,
equipment, and supplies.
The District is bound to receive and pay only for those goods
or services authorized by valid signatures on recognized Purchasing
Department documents. (See 105; Purchasing
Documents)
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